4 x Faculty Administrator-University of Zimbabwe 227 views

JOB DESCRIPTION

Applications are invited from suitably qualified candidates to fill the positions of FACULTY ADMINISTRATOR (x 4 posts) at the University of Zimbabwe.

FACULTY POSITIONS

Duties and Responsibilities

• Overall running of the Faculty
• Day-to-day running of the Faculty and staff establishment
• Ensuring the smooth and adequate flow of information within the Faculty to facilitate business operations
• Overseeing the distribution and store correspondence (letters, emails and packages)
• Attending to student queries
• Preparing reports and presentations on Faculty business (Annual, Quarterly, Teaching)
• Preparing and update Standard Operating Procedures as well as policies for all Faculty Operations and ensure adherence to policies and regulations
• Planning and Coordinating administrative procedures and systems and devise ways to streamline processes
• Assessment of staff performance and provide coaching and guidance to ensure maximum efficiency
• Handling students Admissions and Registration (main campus and students in the Associate Colleges)
• Maintaining the teaching timetable and ensuring smooth conduct of lectures (venues, contacting lecturers and students, teas and cleaning of venues etc)
• Oversee facilities services. maintenance activities and readiness of facilities
• Servicing a wide range of Faculty committees (Faculty Board meetings, Faculty Strategic Planning Committees, Faculty Board of Examiners
• Attending the Associate Board of Examiners
• Coordination of Examinations
• Processing Examinations results at Faculty level
• Recruitment and training of personnel and the allocating of office space
• Supervising Non-Academic staff members
• Any other duties as assigned by the Dean

Qualifications and Experience

• A Bachelors degree in Administration or equivalent to Administration
• A Masters degree would be an added advantage.
• Minimum of ten years relevant working experience in an administrative role
• Experience in an Institution of Higher Learning is as added advantage
• Applicants should be able to think creatively and possess excellent verbal, written, communication and interpersonal skills
• Good time management and organizational skills
• Be results-driven, resilient, self-motivated, highly disciplined resourceful with good problem-solving and critical-thinking skills, and thrives in a fast-paced, results-oriented and ambiguous work environment
• Be a strong team player, able to work collaboratively with various stakeholders to achieve desired outcomes