Job Expired
JOB DESCRIPTION
Applications are invited from suitably qualified candidates to fill the positions of FACULTY ADMINISTRATOR (x 4 posts) at the University of Zimbabwe.
FACULTY POSITIONS
Duties and Responsibilities
- Overall running of the Faculty
- Day-to-day running of the Faculty and staff establishment
- Ensuring the smooth and adequate flow of information within the Faculty to facilitate business operations
- Overseeing the distribution and store correspondence (letters, emails and packages)
- Attending to student queries
- Preparing reports and presentations on Faculty business (Annual, Quarterly, Teaching)
- Preparing and update Standard Operating Procedures as well as policies for all Faculty Operations and ensure adherence to policies and regulations
- Planning and Coordinating administrative procedures and systems and devise ways to streamline processes
- Assessment of staff performance and provide coaching and guidance to ensure maximum efficiency
- Handling students Admissions and Registration (main campus and students in the Associate Colleges)
- Maintaining the teaching timetable and ensuring smooth conduct of lectures (venues, contacting lecturers and students, teas and cleaning of venues etc)
- Oversee facilities services. maintenance activities and readiness of facilities
- Servicing a wide range of Faculty committees (Faculty Board meetings, Faculty Strategic Planning Committees, Faculty Board of Examiners
- Attending the Associate Board of Examiners
- Coordination of Examinations
- Processing Examinations results at Faculty level
- Recruitment and training of personnel and the allocating of office space
- Supervising Non-Academic staff members
- Any other duties as assigned by the Dean
Qualifications and Experience
- A Bachelors degree in Administration or equivalent to Administration
- A Masters degree would be an added advantage.
- Minimum of ten years relevant working experience in an administrative role
- Experience in an Institution of Higher Learning is as added advantage
- Applicants should be able to think creatively and possess excellent verbal, written, communication and interpersonal skills
- Good time management and organizational skills
- Be results-driven, resilient, self-motivated, highly disciplined resourceful with good problem-solving and critical-thinking skills, and thrives in a fast-paced, results-oriented and ambiguous work environment
- Be a strong team player, able to work collaboratively with various stakeholders to achieve desired outcomes
More Information
- Job Application Details APPLICATIONS All applications will be treated in strictest confidence. Six copies of applications, including a curriculum vitae, giving full personal particulars indicating full name, place and date of birth: certified copies of national identification, birth certificate, proof of qualifications, employment and experience, present salary, telephone number and names and addresses of three referees should be addressed to: Deputy Registrar, Human Resources University of Zimbabwe P.O. Box MP 167, Mount Pleasant, HARARE Or Hand delivered to the Administration Block, door number 113 The closing date for the receipt of applications is Friday, 21 January 2022. Please note that only short-listed candidates will be contacted.
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