Procurement and Logistics Assistant 212 views

Job Summary

The Procurement and Logistics Assistant will assist the Procurement and Logistics Officer in ensuring that all procurement and logistics activities for Cordaid Zimbabwe are done in compliance with Cordaid and World Bank set standards and procedures. She/He will support the Procurement and Logistics Officer in her/his day-to-day execution of the mandate.

Duties And Responsibilities

Procurement
• Assist the Procurement Officer in procurement of goods and services according to the Procurement Plan and along the World Bank procurement guidelines and in compliance with the Procurement policy.
• Assist the Procurement Officer with requisition of quotations, correspondence, and evaluations for all Cordaid local procurements below USD5000, strictly in accordance with best procurement practices, and World Bank and Cordaid policies and procedures.
• Follow up with suppliers to get fiscal tax invoices.
• Periodic updating of the suppliers list with guidance from the Procurement and Logistics Officer.Prepare procurement packages for final payment for forward submission to the Procurement and Logistics Officer.
• Share proof of payments to suppliers in liaison with the Finance department.Receive, inspect quality and quantity of goods that have been purchased and arrange for the appropriate storage or distribution in liaison with the Procurement and Logistics Officer.
• Maintain and update procurement contract register and track expiring date of contracts.
• File procurement documents.
• Perform other related duties and activities as instructed by the supervisor.

Asset Management
• Conduct periodic asset count and tagging of assets and to ensure the safeguarding of assets.
• Update the asset register and insurance schedule whenever there is a new asset in liaison with the Procurement and Logistics Officer

Fleet Management
• Monitor and track fuel usage.
• Prepare fuel reconciliations, fuel requests, and submit to Procurement and Logistics Officer for verification and fuel issuance.
• Attend to vehicle services requests as instructed by the Procurement and Logistics Officer.
• Follow up, checking and filing of log sheets and vehicle maintenance reports.
• Prepare monthly vehicle servicing and log sheets reports Procurement and Logistics Officer
• Perform other related duties and activities as instructed by the Procurement and Logistics Officer.

Administration
• Assist with receptionist when required.
• Assist with cash payments in the absence of the Program and Administration Assistant.
• Assist with office repairs and maintenance requests in liaison with the Program and Administration Assistant.

Qualifications And Experience

• Recent graduate of Bachelors in Supply Chain Management or similar qualification.
• Chartered Institute of Purchasing and Supply (CIPS) Certificate is an added advantage.

• One year working experience in an NGO environment or similar set up is required.

• Knowledge of national public procurement and international organizations procurement regulations and procedures.
• Computer literate and proficiency in Micro-Soft Office packages.
• Capabilities to communicate, negotiate, analyse, plan and present relevant reports on procurement.
• Proficiency in English Language
• Valid and Clean Class 4 driver’s license.