SUPPLY CHAIN OFFICER – (HEAD OFFICE X2) :(GRADE 12) – Nssa (National Social Security Authority) 158 views

Key Responsibilities

• Comply with the organization’s procurement policies, procedures, standards and strategies in order to ensure process transparency, fairness impartiality and confidentiality in procurement.
• Ensure that all procurement activities support and strengthen the strategic objectives of the overall business plan of the organization.
• Negotiate all major purchases and develop supply agreements with contractors and suppliers while engaging them in all aspects of contract administration processes.
• Review and assess the total supply chain risks while identifying opportunities for the minimization and elimination of potential risks.
• Ensure that all contractors and suppliers uphold the terms and conditions of the supply agreement and expediting the delivery of goods and services as and when required.
• Prepare and maintain the review of procurement files and records, price lists, requisition status, contracts and orders while monitoring inventory levels of goods.
• Establish procurement bid standards and preparation of procurement documents to publicly solicit bids for the purchase and or lease of materials and services.
• Ensure all invoices are audited for compliance with contract terms, pricing and delivery terms as well as ensuring contract closeout.
• Promote a pro-active work culture with requisitioning departments to identify major procurement opportunities and deliver a series of quick wins that will enhance efficiencies within the organization.
• Develop a suitable contract database for ongoing supplier management including the ongoing creation, rationalization and management of “preferred suppliers” along with a clear contractor overview highlighting key contractual deliverables.
• Ensure the upfront review and standardization of the existing terms and conditions and the implementing continuous amendments to ensure that costs are monitored, reviewed and controlled within budgetary constraints.
• Provide support services to the business in its endeavours to monitor supplier’s performance in line with KPIs, contractual obligations and service level agreements.
• Provide active benchmarking data and analysis to ensure the company achieves continued value, creativity, flexibility and sustainability across the entire supply chain.
• Design appropriate reporting and monitoring mechanisms that clearly highlight cost savings achieved by category/supplier and validate supplier performance and concerns.
• Continuously monitor the external business environment and keep track of the changes in the inflationary and purchasing environment.
• Ensure that all aspects of regulatory compliance are adhered to with regard to the respective procurement policies and external requirements such as PRAZ procedures.
• Develop excellent and effective collaborative relationships with key stakeholders and external providers to ensure strategic and operational needs are fully understood and incorporated.

Requirements

• Degree in Purchasing & Supply/ Business Studies/ Business Management / Social Science or HND in Purchasing and Supply.
• A professional qualification or studying towards such a qualification e.g CIPS is a pre-requisite.
• Membership of a professional body in Purchasing and Supply and or Logistics.
• A minimum of 5 years’ experience in the Supply Chain Management environment.
• Strong Knowledge of the Public Procurement
• Demonstrated strong interpersonal and leadership skills
• Excellent attention to detail
• Good communication and influencing skills
• Ability to work under pressure
• Team Orientation

How to Apply