Job Summary
- Type: full-time
- Location: Harare
- Category: Supply Chain
- Closing Date: 2026-07-31
Key Responsibilities
- Ensure all signed supply contracts and agreements are properly filed electronically and physically.
- Prepare accurate fuel price build-ups using Platts Quotations for approval and SAP implementation.
- Create purchase orders and stock transfer orders in SAP to support uninterrupted fuel distribution.
- Manage supplier portfolios and vendor accounts in SAP.
- Initiate and track payments for product purchases and duties.
- Monitor daily stock levels and maintain the target stock level KPI of five days.
- Submit supplier invoices to Finance for timely processing.
- Prepare daily, weekly and monthly statutory supply reports for ZERA and the Ministry of Energy and Power Development.
- Keep supplier contracts and due diligence documentation up to date.
- Maintain deal recaps and supplier payment tracking records.
- Track supplier balances and obtain monthly statements.
- Coordinate product releases from suppliers before stock depletion.
- Reconcile supplier accounts and provide remittance advice.
- Perform in-transit reconciliations and priority control reporting.
- Request Certificates of Origin (COOs) before product release and maintain accurate records.
- Monitor and update depot stock levels daily.
- Recommend replenishment plans where necessary.
- Process stock transfer orders between TotalEnergies locations.
- Managing over 200 stock transfer orders across assigned regions.
- Coordinating the release of more than 250,000m³ of petroleum products including Jet A1, Diesel, Ethanol and Unleaded Petrol.
- Preparing weekly and monthly pricing for contracted fuel volumes.
- Reconciling supplier accounts and monitoring payments.
- Conducting daily stock analysis and replenishment planning.
- Promoting zero workplace and home fatalities.
- Reporting at least two near-miss incidents each month.
- Participating in depot offloading activities and safety tours.
- Conducting Safety Task Leadership (STL) and Daily Safety Conversations (DSC) every quarter.
- Maintain professional relationships with suppliers and stakeholders.
- Comply with Zimbabwe’s regulatory framework, including ZERA, RBZ and Treasury requirements.
- Demonstrate high ethical standards and professionalism in all business activities.
Requirements
- A Degree in Business Studies, Finance, Engineering, Purchasing and Supply, or a related field.
- A minimum of 3 years’ experience in the fuel industry, supply chain, or logistics.
- Knowledge of fuel storage and handling.
- Good communication skills.
How to Apply
Job Code: 82490
About the Company
TotalEnergies Marketing Zimbabwe (Private) Limited is a significant energy company operating throughout Zimbabwe, specializing in the marketing and distribution of petroleum products. The company manages an extensive network of over 100 service stations across the nation, providing fuels and lubricants to retail, commercial, and industrial customers. Beyond conventional offerings, TotalEnergies Zimbabwe also supplies liquified petroleum gas (LPG) and innovative solar energy solutions. Committed to fostering local economic development, it delivers reliable and diversified energy services, ensuring accessibility and contributing to the country's sustainable growth. This entity plays a crucial role in meeting Zimbabwe's energy demands with a focus on quality and environmental responsibility.
Powering Zimbabwe's journey with diverse energy solutions.
Frequently Asked Questions
What are the typical educational qualifications and certifications expected for a Supply Assistant role in Zimbabwe?
A diploma or degree in Supply Chain Management, Logistics, or Business Administration is commonly sought after in Zimbabwe. Certifications from professional bodies like CIPS or prior experience with ERP systems are also a significant advantage.
What are the common day-to-day responsibilities of a Supply Assistant in a Zimbabwean context?
Day-to-day duties typically involve managing inventory, processing orders, and coordinating deliveries with local vendors and transport providers. You would also assist with stock reconciliation and maintaining accurate supply chain records.
What are the general expectations regarding work culture and professional conduct for a Supply Assistant in Zimbabwe?
Zimbabwean workplaces often value respect for hierarchy, strong teamwork, and a proactive approach to problem-solving. Punctuality and clear communication, especially when dealing with local suppliers and drivers, are also highly regarded.
What realistic career progression and growth paths are available for a Supply Assistant in the Zimbabwean supply chain sector?
With experience and further training, a Supply Assistant can progress to roles such as Supply Chain Coordinator, Logistics Officer, or Procurement Officer. Opportunities often involve taking on more strategic responsibilities or specializing in areas like inventory planning.
What typical benefits, such as leave or medical aid, can a Supply Assistant expect in a Zimbabwean corporate environment?
Most established Zimbabwean companies offer statutory leave benefits, including annual leave and sick leave. Medical aid and pension contributions are common benefits, though the specifics can vary greatly by employer.
What should Zimbabwean job seekers emphasize in their application, and what do employers typically look for in a Supply Assistant?
Employers in Zimbabwe often seek candidates with practical experience in inventory management and a strong understanding of local logistics challenges. Highlighting attention to detail, proficiency in relevant software, and good communication skills will strengthen your application.
