TotalEnergies Marketing Zimbabwe (Private) Limited is seeking a Supply Assistant to join its Operations and Procurement team in Harare. Job Title: Supply Assistant Location: Harare, Zimbabwe Closing Date: Not Specified Experience: Minimum 3 Years The position is responsible for coordinating and controlling petroleum product movements from third-party depots to TotalEnergies facilities and customer sites while ensuring compliance with Zimbabwean regulatory requirements and internal supply processes.
Job Summary
- Type: full-time
- Location: Harare
- Category: Supply Chain
- Closing Date: 2026-07-31
Key Responsibilities
- Ensure all signed supply contracts and agreements are properly filed electronically and physically.
- Prepare accurate fuel price build-ups using Platts Quotations for approval and SAP implementation.
- Create purchase orders and stock transfer orders in SAP to support uninterrupted fuel distribution.
- Manage supplier portfolios and vendor accounts in SAP.
- Initiate and track payments for product purchases and duties.
- Monitor daily stock levels and maintain the target stock level KPI of five days.
- Submit supplier invoices to Finance for timely processing.
- Prepare daily, weekly and monthly statutory supply reports for ZERA and the Ministry of Energy and Power Development.
- Keep supplier contracts and due diligence documentation up to date.
- Maintain deal recaps and supplier payment tracking records.
- Track supplier balances and obtain monthly statements.
- Coordinate product releases from suppliers before stock depletion.
- Reconcile supplier accounts and provide remittance advice.
- Perform in-transit reconciliations and priority control reporting.
- Request Certificates of Origin (COOs) before product release and maintain accurate records.
- Monitor and update depot stock levels daily.
- Recommend replenishment plans where necessary.
- Process stock transfer orders between TotalEnergies locations.
- Managing over 200 stock transfer orders across assigned regions.
- Coordinating the release of more than 250,000m³ of petroleum products including Jet A1, Diesel, Ethanol and Unleaded Petrol.
- Preparing weekly and monthly pricing for contracted fuel volumes.
- Reconciling supplier accounts and monitoring payments.
- Conducting daily stock analysis and replenishment planning.
- Promoting zero workplace and home fatalities.
- Reporting at least two near-miss incidents each month.
- Participating in depot offloading activities and safety tours.
- Conducting Safety Task Leadership (STL) and Daily Safety Conversations (DSC) every quarter.
- Maintain professional relationships with suppliers and stakeholders.
- Comply with Zimbabwe’s regulatory framework, including ZERA, RBZ and Treasury requirements.
- Demonstrate high ethical standards and professionalism in all business activities.
Requirements
- A Degree in Business Studies, Finance, Engineering, Purchasing and Supply, or a related field.
- A minimum of 3 years’ experience in the fuel industry, supply chain, or logistics.
- Knowledge of fuel storage and handling.
- Good communication skills.
How to Apply
To apply, please visit: jobs.totalenergies.com
Job Code: 82490
About the Company
TotalEnergies Marketing Zimbabwe (Private) Limited is a significant energy company operating throughout Zimbabwe, specializing in the marketing and distribution of petroleum products. The company manages an extensive network of over 100 service stations across the nation, providing fuels and lubricants to retail, commercial, and industrial customers. Beyond conventional offerings, TotalEnergies Zimbabwe also supplies liquified petroleum gas (LPG) and innovative solar energy solutions. Committed to fostering local economic development, it delivers reliable and diversified energy services, ensuring accessibility and contributing to the country's sustainable growth. This entity plays a crucial role in meeting Zimbabwe's energy demands with a focus on quality and environmental responsibility.
Powering Zimbabwe's journey with diverse energy solutions.
Frequently Asked Questions
What are the typical educational qualifications and certifications needed for a Supply Assistant role in Zimbabwe?
Employers in Zimbabwe usually look for a diploma or degree in Supply Chain Management, Logistics, Business Administration, or a related field. Professional certifications like CIPS (Chartered Institute of Procurement & Supply) at foundation levels are highly advantageous and demonstrate commitment to the profession. Practical experience in inventory management or warehousing is also frequently preferred.
What are the common day-to-day responsibilities of a Supply Assistant at a company like TotalEnergies in Zimbabwe?
Day-to-day tasks typically involve assisting with inventory management, processing purchase requisitions, and tracking shipments to ensure timely delivery of goods. You would also be responsible for maintaining accurate supply chain records, coordinating with suppliers, and supporting the overall efficiency of logistics operations.
What is the typical work culture like for a Supply Assistant in a Zimbabwean corporate environment, and what are the key expectations?
The work culture often emphasizes teamwork, adherence to strict safety protocols, and proactive problem-solving within a dynamic environment. Employers in Zimbabwe expect punctuality, strong communication skills, and a high level of integrity and accountability in handling sensitive supply chain information.
What are the realistic career progression opportunities for a Supply Assistant within the supply chain field in Zimbabwe?
A Supply Assistant can realistically progress to roles such as Supply Officer, Logistics Coordinator, or Procurement Officer with acquired experience and further professional development. Continued learning through certifications like CIPS and demonstrating strong performance can open doors to more senior management positions within the supply chain department.
What kind of benefits package (e.g., leave, medical aid, pension) can a Supply Assistant typically expect from a full-time role in Zimbabwe?
Full-time roles in reputable Zimbabwean companies often include a comprehensive benefits package with components like medical aid, pension contributions, and annual leave. Some employers may also offer transport allowances or performance-based bonuses, though these can vary significantly by organization.