STOTRE ASSISTANT – Family Aid Caring Trust (FACT) 1142 views

Family Aid Caring Trust (FACT) is a Christian national development NGO based in
Zimbabwe. It implements sustainable development initiatives to improve people’s livelihoods,
Sexual Reproductive Health (SRH), HIV Prevention, HIV and AIDS care and support as well
as health activities

Reporting to: Administration Officer
Location: Mutare

Purpose of the position

She/he will ensure that all the goods and supplies are received in
accordance with the order specifications, stored safely and handed over as requested. The
Stores Assistant responsibilities include receiving goods and supplies from suppliers,
recording them, and maintaining them in good condition and order before handing them over to
the designated recipients. The Stores Assistant should have organizing skills and an inspection
mind to ensure all goods and supplies are received in the right quantities and quality as specified
on the order.

Roles and responsibilities

 Receiving goods and supplies from suppliers
 Inspecting delivered goods and supplies against delivery notes and orders before
accepting them, to ensure the received goods are of high quality, correct quantity, and
are as per the specifications on the order.
 Two-way matching of delivered goods and supplies and receiving invoices from
suppliers, logging them, and subsequent submission to finance for payment.
 Raising the Goods Received Note(s) in Pastel Evolution in close collaboration with
Finance and Administration teams.
 Recording of received goods and supplies in the stock records
 Dispatching goods and supplies based on approved requisitions and updating stores
records accordingly.
 Ensures proper housekeeping of the storerooms.
 Arranges all goods and supplies in bins and codes accordingly.
 Ensures goods and supplies are handled properly and stored according to their storage
conditions.
 Keep track of quality, quantity, stock levels, and efficiency in the dispatching of goods.
 Management of goods and supplies movement by administering asset/goods
movement forms in liaising with the security guards to ensure all goods/assets and
supplies leaving the premises are duly authorized to safeguard theft of these
materials.
 Conduct monthly stock counts

Skills, Experience and Qualifications
 A diploma in stores Management or Warehouse Management
 A degree will be an added advantage.
 At least one-year relevant experience.
 Appreciation of safety issues will be an added advantage.
 Supply chain exposure is a definite added advantage
 Computer skills
 Ability to interpret and work in accordance with laid down procedures.
 Excellent communication and facilitation skills.
 Clean class 4 driver’s license