STORES CLERK X1

Key Responsibilities

• Forecasting: Analyze usage data and trends to forecast future inventory requirements. This helps in making informed decisions about stock procurement.
• Track Inventory: Continuously monitor stock levels and ensure they align with demand. This involves regularly reviewing inventory levels in the warehouse, stores, or stockrooms.
• Setting Re-order Levels: Establishing levels at which each item should be replenished.
• Stock Replenishment: Ensuring that stock levels are replenished when they reach reorder points, helping prevent both overstocking and stockouts.
• Setting Min/Max Levels: Establishing minimum and maximum stock levels for each item to ensure there’s enough stock available without tying up too much capital in inventory.
• Quality Check: Verify that all incoming deliveries are accurate, undamaged, and meet quality standards.
• Inventory Entry: Update inventory systems with new stock arrivals, including item numbers, quantities, and dates received.
• Documentation: Ensure all Goods Received Notes, invoices, and delivery documents are properly filed and recorded.
• Physical Issuing: Oversee the physical issuing of stock to various departments, making sure all issue notes are duly authorised and signed by recipients
• Processing of Issue Notes: Ensure that the items issued are posted to the correct expense/asset/project codes
• Returns Processing: Oversee the returns of defective or unsold stock, ensuring that returned items are properly documented and either restocked or disposed of in accordance with company policies.
• Quality Control on Returns: Verify the condition of returned items and ensure they are processed efficiently.
• Regular Audits: Conduct physical counts of inventory at regular intervals (e.g., monthly, quarterly, annually) to ensure the stock records match the actual physical inventory.
• Cycle Counting: Implement cycle counting procedures for high-turnover items to minimize discrepancies.
• Address Discrepancies: Investigate and resolve discrepancies between physical counts and system records, identifying and rectifying causes (e.g., theft, misplacement, or data errors).
• Tracking Stock Movements: Maintain records of all stock movements, including goods received, transferred between departments or warehouses, and goods issued.
• FIFO: Ensure proper stock rotation according to FIFO (First In, First Out) or LIFO (Last In, First Out) methods to prevent outdated or expired stock from remaining in the system.
• Updating Records: Ensure that the stock management software or inventory system is updated in real time with accurate information regarding stock levels, location, and product movement.
• Stock Valuation: Assist in stock valuation and provide reports related to inventory cost, which is essential for accounting and profitability analysis.
• Coordination with Procurement: Work closely with the purchasing team to ensure that stock orders are placed in a timely manner based on forecasted needs.
• Sales and Production Teams: Maintain clear communication with the sales and production teams to anticipate stock needs and prevent shortages that could affect business operations.
• Reporting: Prepare regular reports on stock levels, stock turnover, and order fulfillment rates for management.
• Stock Performance: Provide analysis on slow-moving or obsolete stock, suggesting strategies like auctions or write-offs to reduce excess inventory.
• Stock Security: Implement security measures to prevent theft, damage, or loss of stock. This includes the physical security of stock storage areas and conducting routine checks.
• Investigating Losses: Investigate any signs of inventory shrinkage or discrepancies and take corrective actions.
• Cleaning: Ensure stores area is clean and stores items are organized and neatly stored away always
• Regulatory Adherence: Ensure that inventory management practices comply with industry standards, legal requirements, and Safety Health and Environment regulations (e.g., handling hazardous materials).
• Labeling and Documentation: Make sure stock is correctly labeled, with proper documentation for traceability and compliance.

Requirements

• Attention to detail
• Basic Accounting knowledge
• Customer service skills
• Organization and time management skills
• Ability to perform well under pressure
• Familiarity with inventory management systems
• Active listening skills
• BSc in Supply chain & Logistics, Business Administration or relevant field
• Proven work experience as a Stores personnel, Inventory management or similar role

Salary

GROSS $450

How to Apply