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VACANCY
POST B : SECRETARY TO AIRPORT MANAGER
Reports to : Airport Manager
Location : Robert Gabriel Mugabe International Airport
Job Purpose
The position exists to contribute towards the attainment of business objectives through the effective management of the office and provision of secretarial services.
*Duties and Responsibilities
• Ensures appointments are systematically scheduled to ensure effective utilization of time
• Keeps the diary and ensures that appointments and meetings are systematically scheduled to ensure effective utilization of time.
• Makes traveling and hotel arrangements for the department.
• Takes minutes in meetings to ensure that records of proceedings are available for future references.
• Types all correspondence, reports and filing them in a systematic way for easy access retrieval.
• Orders adequate office supplies and equipment.
• Ensures the effective utilization of office machinery and uses them to present documents in the most accurate, professional and presentable manner.
• Attends to both incoming and outgoing calls to co-ordinate and facilitate communication within the department.
• Types both internal and external correspondence emanating from the departmental office to ensure prompt communication.
• Files document and ensure proper management of filled documents (electronically, archives or in the office)
• Controls file movements, as well as creating files for day-to-day correspondences.
• Handles incoming and outgoing mail.
• Attends to customer queries and assists with relevant information
• Performs general office administration of the smooth running of R.G.M.I.A.
*Qualifications and experience
• 5 ‘O’ Levels including English.
• Diploma in Secretarial Studies.
• At least 3 years’ working experience in Secretarial or Office Administration.
*Skills and Competences
• Secretarial etiquette.
• Good office management skills.
• Good Minute Writing skills.
• Public relations and customer care.
• Highly Computer literate.
• Good Communication skills.
• Good interpersonal skills.
• Attention to Detail
• Time Management Skills
• Professionalism
• Well groomed.
• Ability to work under pressure with minimum supervision.
Job Summary
More Information
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Job Application Details
APPLICATION DETAILS
Interested persons should submit their applications, certified copies of educational certificates and up to date C.V.s to: [email protected] Closing date for applications: 3 OCTOBER 2025
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