REGISTRY CLERK – Guruve Rural District Council 172 views

All correspondences should be addressed to the Chief Executive Officer

Applications are invited from suitably qualified and experienced personnel to fill the following position which has arisen within Guruve Rural District Council.

VACANCY: REGISTRY CLERK (Grade 6)
The Registry Clerk will be under the Administration & Human Resources Department.

Qualifications and Experience
The ideal candidates must possess the following experience, qualifications and personal attributes
♦ A minimum of 5 ‘O’ Level passes with a grade C or better pass in English Language
♦ Holder of a National Diploma in Records and Information Technology or equivalent qualifications.
♦ Computer proficiency.
♦ Skilled with LADS Technology is an added advantage
♦ Ability to work with minimum supervision
♦ An effective team player.

Duties and Responsibilities
The incumbent will be responsible for the fol lowing;
♦ Creating and maintaining a records management system.
♦ Processing, storing, retrieving and managing hard copies and digital records for council ♦ To ensure sound record management practice and eliminate unnecessary duplication of records.
♦ Code/file documents in a consistent and uniform manner.
♦ Conduct/carry out records profiling duties forthe purposes of lodging documents with national archives.
♦ Classify and appraise records for inventory disposition
♦ To ensure proper control, monitoring and storage of council records so as to reduce vulnerability to litigation.
♦ To ensure no records shall be destroyed, erased or otherwise disposed without prior written consent of the Chief Executive Officer.
♦ Taking minutes in all meetings.
♦ Formulate records retention and disposal so as to guide all disposition action records
♦ Updating existing records
♦ Circulation of minutes and agenda for all meetings
♦ Filling of council documents.