REGISTRY CLERK – GMB 82 views

Applications are invited from suitably qualified and experienced personnel to fill in the following vacant positions on a permanent basis.

REGISTRY CLERK
The incumbent will report to the Human Resources and Administration Officer and will be based at Head Office.

QUALIFICATIONS AND EXPERIENCE:
• 5 ‘O’ levels including English Language and Mathematics/Accounts.
• National Diploma in Records Management or equivalent.
• At least 2 years’ experience in records management field.

CORE COMPETENCIES:
• Organisational Awareness.
• Excellent knowledge of filing systems.
• Excellent analytical skills.
• Good Interpersonal skills.
• High initiative and sound judgement
• Ability to work under pressure.
• Excellent team player with strong multi-tasking capabilities.

SUMMARY OF DUTIES:
• Maintains a proper filing system.
• Files and updates list of files.
• Files records in accordance with the GMB classification system.
• Records files released on file movement card, entering required details of file for tracking purposes.
• Ensures the systematic placement of data and files of GMB departments.
• Maintains proper archiving system to ensure security of files and documents as well as easy retrieval of files, reports, documents, publications etc.
• Assists departments and depots in archiving documents.
• Receives, sorts, registers and distributes correspondence, files, incoming mails, reports, publications etc.
• Maintains confidentiality of incoming and outgoing correspondences.
• Registers and dispatches outgoing correspondences.
• Prints and binds documents as well as operating copier and other related office equipment
• Any other work related duties as assigned by the superior.