Administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material.
Duties And Responsibilities
• Organize and schedule meetings and appointments
• Maintain contact lists
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Order office supplies
• Book travel arrangements
• Provide information by answering questions and requests
• Research and creates presentations
• Handle multiple projects
• Prepare and monitor invoices
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Cover the reception desk
• Maintain computer and manual filing systems
• Handle sensitive information in a confidential manner
• Take accurate minutes of meetings
• Coordinate office procedures
• Reply to email, telephone or face to face enquiries
• Develop and update administrative systems to make them more efficient
• Resolve administrative problems
• Oversee and supervise the work of junior staff
• Maintain up-to-date employee records
Job Summary
More Information
- Job Application Details Qualifications And Experience • Proven admin/reception or assistant experience • Knowledge of office management systems and procedures • Excellent time management skills and ability to multi-task and prioritize work • Attention to detail and problem-solving skills • Excellent written and verbal communication skills • Strong organizational and planning skills • Proficient in MS Office • Experience in the healthcare field specifically in optical field would be an added advantage • University degree or professional diploma How To Apply Send an email with CV and cover letter to [email protected]. Shortlisted candidates will be contacted. Deadline 4 March 2021
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