PROCUREMENT & SUPPLY MANAGEMENT MANAGER – Ministry of Health and Child Care 127 views

Summary of key functions

Coordinates and monitors all aspects of procurement and Supply
Management oversight for the Principal Recipient in accordance with the
Global Fund Procurement and Supply Management policies, procedures
and internationally accepted best practices. This oversight role will
require regular liaison with the Directorate of Pharmacy Services (DPS),
Directorate of Laboratory Services (DLS), NatPharm, the Medicines
Control Authority of Zimbabwe (MCAZ) the Global Fund Pooled
Procurement Mechanism, the Global Drug Facility (GDF) the Fund
Administrator as well as National Programs within the Ministry of Health
and Child Care (MoHCC) to ensure proper management, availability and
use of pharmaceuticals and health products.

Key Responsibilities
1. Procurement Processes
1.1 Ensures full compliance of procurement activities with national laws
and GFATM rules, regulations, policies and strategies, including
conformance to the quality assurance policies of Global Fund.
1.2 Monitors the timely execution of procurement and supply activities
funded by Global Fund grants, ensuring that supply arrives at end
users according to program delivery needs.
1.3 Ensures the procurement process is in compliance with national laws
and Global Fund regulations, policy and strategy.
1.4 Oversees and coordinates the procurement of Global Fund
commodities by the Ministry of Health and Child Care.
1.5 Oversees the update of the procurement tracking tool daily, and
quarterly.
1.6 Supports the MOHCC quantification every semester.
1.7 Coordinates the acquisition of specifications to be used for
quantification.
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1.8 Updates quantification plan for all 3 programmes quarterly.
1.9 Facilitates contract administration of bidders for tenders.
1.10 Compiles PSM related technical overall reports monthly and
quarterly.
1.11 Ensures that all necessary reporting on grant-related PSM
activities is undertaken, this will include ensuring that reports on
PSM activities to key stakeholders, in particular, TMT of the MoHCC
and CCM, are completed in a timely manner.
1.12 Contributes to accurate budget forecasting and budget
development with respect to pharmaceuticals and health products
funded by Global Fund grants.

2. Supply Chain Management

2.1 Monitors stock levels of pharmaceuticals and health products
procured through Ministry of Health and Child Care, Global Fund
grants and other donors.
2.2 Monitors quality of health and non-health commodities.
2.3 Ensures the harmonization of distribution systems for health
commodities.
2.4 Monitors security of procured commodities safety of all goods
purchased through the Ministry and Global Fund.
2.5 Facilitates tax exemptions, insurance, clearance, and transportation
of procured commodities.
2.6 Facilitates the development of a Logistics Management Information
System that produces the required information.

3. Coordination

3.1 Ensures coordination of procurement and supply of pharmaceuticals
and health products funded by Global Fund grants with procurement
and supply funded by the other partners.
3.2 Coordinates with the relevant departments of the MoHCC and Fund
Administrator (FA), for the implementation of the procurement of
non-health products and ensures that arrangements in place are
efficient, cost-effective and in compliance with the Government laws
and policies and the Global Fund procurement and supply
management policies.
3.3 Coordinates and facilitates the completion and implementation of
Procurement and Supply Management (PSM) Plan for Global Fund
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grants managed by the MoHCC, including timely forecasting,
quantification and monitoring and evaluation of resource utilization.

4. Selection

4.1 Liaises with Laboratory Services Directorate to obtain specifications
and requirements of Laboratory commodities.
4.2 Attends National Medicines and Therapeutics Policy Advisors
committee responsible for selection of essential medicines in
Zimbabwe.
4.3 Liaises with NMCP the relevant department to obtain specifications
of all health and non-health commodities required.
4.4 Liaises with Directorate of Pharmacy services to obtain specifications
and requirements of pharmaceuticals required for the Malaria
Programme.
4.5 Liaises with NTP to obtain specifications of all non-health
commodities required for the TB program.
4.6 Liaises with the Finance and Administration Directorate on non-health commodities requirements and procurement.

5. Capacity Building and Infrastructure Projects

5.1 Facilitates the review of current procurements laws, to ensure they
support all PSM activities and are aligned with the Global Fund
requirements.
5.2 Facilities the revision of all procurement standard operating manuals
and policies.
5.3 Facilitates the training of all relevant staff members on the revised
manuals and policies. PSM related issues.
5.4 Facilitates the coordination and implementation of PSM priority
areas.
5.5 Oversee infrastructural developments projects at health facilities in
collaboration with Hospital Planning and Projects Management.

6. Quality Assurance

6.1 Ensure that Quality assurance programs are done in accordance
to Global Fund Quality Assurance Plans and Guidelines.
6.2 Ensure that Post Marketing surveillance activities are conducted as
per MCAZ guidelines and in accordance to Global fund requirements.

7. Reporting

7.1 Ensure that all necessary reporting on grant-related PSM activities is
undertaken. This will include ensuring that reports on PSM activities
to key stakeholders, in particular the Management Committee,
senior officers of the MoHCC and the CCM, are completed in a timely
manner.
7.2 Prepare technical and status/progress reports on health logistics
system performance and implementation activities.

8. Regional and International Cooperation

8.1 Increased regional and International cooperation on PSM.

9. Normative Guidance (Environment)
9.1 Updates guidelines, manual, and SOPs.
9.2 Develops guiding documents.
9.3 Rational Medicines use ensures that all medicines procured through
the grants are rationally used.

Qualifications

1. A degree in pharmacy.
2. A higher qualification Master’s degree in a relevant field such as Public
Health, Pharmacy or Supply Chain Management is an added
advantage.
3. Registered with the Pharmacists Council of Zimbabwe.

Experience and Skills

1. At least five years’ experience in supply chain management of health
and/or pharmaceutical products; with knowledge, experience and
understanding of the national regulations on health and
pharmaceutical products and public procurement legislation of
Zimbabwe.
2. Familiarity with the Global Fund Procurement and Supply
Management policies and procedures, and with programmatic
requirements for successful implementation of grants funded by the
Global Fund.
3. Strong written and oral communication skills, including professional
level of English language skills.
4. Competency in Microsoft Office Word, PowerPoint and Excel skills,
and familiarity with computerized pharmaceutical stock management
and information systems.
5. Ability to work independently while being a strong team player
6. Knowledge of the GF New Funding Model processes and other