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Overall Scope of Work
Under the supervision of the Procurement Specialist, the Procurement Officer will assist in supporting the day-to-day
project procurement activities for SACP. Additionally, s/he will provide oversight in the execution of work by the Procurement
Assistant and Junior Procurement Officers in the Provincial PIUs of the project.
Main Tasks and Responsibilities
• Assist the Procurement Specialist in managing the procurement activities of the project, supporting and conducting procurement in accordance with IFAD procurement procedures and the Project Implementation Manual.
• Assist in the preparation, and management of procurement documents ensuring adherence to IFAD procurement policies.
• Support the Procurement Specialist in maintaining the project procurement plan, ensuring it is updated in line with the Annual Work Plan and Budget (AWPB)
• Maintain accurate records of all procurement transactions, including supporting documentation, contracts, and correspondence.
• Organize and archive procurement files and documentation as per IFAD guidelines.
• Assist with the identification and evaluation of potential vendors and service providers.
• Maintain a vendor database, ensuring it is current and reflective of reliable suppliers who meet IFAD’s standards.
• Provide administrative support during the bid evaluation process, including preparing evaluation reports and summary documents.
• Assist in coordinating meetings with evaluation committees, ensuring that all necessary materials are available.
• Assist and advise evaluation committee members on matters related to the evaluation of bids and recommendations for the selection and award.
• Provide support and guidance to the Junior Procurement Officers in the Provincial Districts to ensure compliance with IFAD procedures.
• In consultation with the Procurement Specialist, review cases and all supporting documents received from Provincial Offices and provide appropriate advice.
• Assist the Procurement Specialist in monitoring contractors’ performance (goods, works, and services) to ensure timely delivery and quality of services, and expedite delivery as needed.
Qualifications and Competences
• University Degree in Procurement, Supply Chain Management, Business Administration, or a related field.
• A professional qualification such as CIPS/CILT
• Professional certification or equivalent in Procurement and/or supply chain operations will be considered an asset.
• Excellent knowledge and understanding of public procurement and contract management.
• Proficient in the usage of computers and office software packages (MS Word, Excel, etc.).
• Strong data analysis skills and organizational capabilities.
• Excellent interpersonal communication skills and ability to build relationships.
• Fluency in written and oral English is a requirement.
Required Work Experience
• A minimum of 5 years of experience in procurement or supply chain management.
• Familiarity with donor-funded projects, such as those implemented by the UN system, World Bank, or AfDB, will be considered an asset.
Mode and Duration of Contract
• Recruited for the remaining duration of the project (December 2027)
• Subject to a satisfactory annual performance review
Job Summary
More Information
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Job Application Details
APPLICATION DETAILS
A. All applications must be addressed to: The Chief Director, Human Resources Ministry of Lands, Agriculture, Fisheries, Water and Rural Development , Ngungunyana Building No. 1, Liberation Legacy Way Private Bag 7701 Causeway, Harare B. A cover letter, comprehensive CV and certified copies of certificates must be submitted to the Ministry Head Office, Human Resources Department, Room 203: HR not later than 25 July, 2025. Applications that do not comply with the above requirements and those submitted after the deadline will not be processed.
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