PROCUREMENT INTERN – CeSHHAR Zimbabwe 213 views

The position will be reporting to the Procurement and Logistics Assistant and the incumbent will be responsible for administrative and clerical tasks and any other duties assigned by the supervisor.

DUTIES

Raises payment requests, and ensures the processing of payments follows smooth documentation flow
Assist to maintain stock of stationery, office supplies and consumables
Raises requests for monthly utilities and submit to finance for payment processing
Assist with processing of fuel liquidations
Receives goods and record in GRVs and share with respective personnel for approval and verification in line with purchase orders
Assist in maintaining electronic record of every completed procurement to ensure that procurement processes, and service agreements are accurately documented.
Assist in the daily updating of the procurement tracker in liaison with the Procurement Assistant
Assist in making follow up on Vendors on outstanding purchase orders, deliveries and outstanding invoices.
Assist with the distribution of goods to sites.

Front Office Management
Assist with preparation of bid analysis.
Prepares request for quotations and sends to vendors, sources for quotations in line with the procurement policy and donor regulations and guidelines.
Submits copies of approved purchase orders to vendors and the receiving department.
Assist in asset tagging, recording asset transfers and ensure that all asset movements and relocations have been recorded and updated in the asset register.
Filling of fuel logsheets and procurement documents

REQUIREMENTS

A student currently enrolled at a reputable University or Technical College studying towards a degree in Procurement and Logistics or any related qualification
Must be fluent in English.
A good command of speaking Shona/Ndebele will be an added advantage.
Good interpersonal communication skills and having high respect for confidentiality.