PROCUREMENT CLERK X 2 wanted at Grain Marketing Board

VACANT POSITION: PROCUREMENT CLERK X 2

Applications are invited from suitably qualified and experienced personnel to fill the above- mentioned position. The incumbents will report to the Procurement Officer and will be based at Head Office.

MINIMUM QUALIFICATIONS

• 5‘O’ level subjects including English Language and Mathematics / Principles of Accounts.
• National Diploma in Purchasing and Supply or equivalent.
• Chartered Institute Certificate of Procurement will be an added advantage.
• At least one year experience in a similar position.

CORE COMPETENCIES

• Negotiation skills.
• Relationship management skills.
• Analytical skills.
• Professionalism and Results skills.
• Self driven and business acumen.

SUMMARY OF DUTIES

• Receives authorized purchase requisitions and log them into the procurement document movement control sheet.
• Identifies and recommends potential suppliers to the Procurement Officer.
• Sends Request for Quotations (RFQ) to approved suppliers.
• Opens Quotations/ Tender box at the expiry of advertised periods.
• Generates purchase orders based on lowest bidder to specifications.
• Sends purchase orders and or supply contracts for authorization.
• Ensures that all duly signed purchase orders are sent to the suppliers on time.
• Expediting of deliveries.
• Attaches purchase order accounts copy to supplier invoice and Goods Received Voucher (GRV) and submit to Creditors section for payments.
• Compiles procurement report weekly, monthly and quarterly.
• Adheres to and ensures adherence to safety, health and environment regulations and standard procedures.
• Performs any other work related duties as assigned by the Superior.