PROCUREMENT ASSISTANT – ZINARA 92 views

Assist in the day-to-day clerical activities of the Procurement Management Unit ensuring full execution of plans, strategies, policies, and procedures in a bid to enforce cost-effective procurement processes.

DUTIES

Submit documents to accounts and follow up on payments of suppliers to ensure payment of goods and services.
Send out request for quotations to suppliers of goods and services.
Assist the Procurement Officer in executing the procurement processes including tendering, bid evaluation and awards.
Compile initial preparation of bidding documents in line with the Procurement Act and Procurement Regulations for sourcing of goods and services and all other documentations.
Conduct and spearhead evaluations for ZINARA procurement submitted to the Procurement Evaluation committee (PEC).
Assist in negotiating for better terms and conditions for items below tender threshold.
Expedite the delivery of goods and services to ZINARA and ensuring that suppliers are paid on time.

Ensure proper documentation and filing for all procurement proceedings conducted by ZINARA.
Assist in communicating to users on ZINARA procurement policies, procedures and processes to ensure a consistent and standardized approach of procurement activities.
Follow up and expedite delivery of goods and services to meet user requirements.
Maintain appropriate supplier relationships to ensure efficiency in processes.
Assist in implementation of procurement contracts.
Adhere to best practice and corporate governance in all procurements.
Assist in facilitation of the disposal of Assets in line with the PPDPA and policy.

QUALIFICATIONS AND EXPERIENCE:

5 ‘0’ Levels including Maths and English.
2 A’ Levels passes or equivalent.
Degree in Supply Chain Management/ Procurement or any other related field.
Chartered Institute of Procurement and Supply (CIPS) membership.
2 years experience and 1 year experience at similar level in public procurement systems.