Procurement and Logistics Intern – Zvitambo Institute for Maternal and Child Health Research 115 views

Job Description

The primary role of the Procurement & Logistics Intern is to assist the department head in the procurement processes and logistics activities, making sure that the internal and external stakeholders needs are attended to on time in a professional manner.

Duties and Responsibilities

• Receive Purchase Requisition Form from various departments
• Obtain quotations by phone , email or /and in person
• Circulate bid analyisis to the procurement committee for review and subsquently approval/disapproval
• Complete payment request for review by the manager/s
• Follow-up order placed with vendors/suppliers of goods and services, update the requesting department on the progress made towards delivery
• Mantain orderly paper trail of outstanding orders including partial delivery and notices of change of scheduled deliveries or shipment of goods or services
• Prepare paperwork such as official purchase order and invoices
• Advise Stores officer/Clerk on all incoming shipments,project name and provide copies of documentation immediately after an order is issued to the supplier
• Assist the Procurement and Logistics Manager in the management of fleet by constantly updating the vehicle service board
• Assist in updating company asset register and properties maintenance both in Harare and field offices

Qualifications and Experience

• Pursuing first degree/Advanced Diploma in Procurement &Supply Chain Management, or Logistics, supported by an institutional letter requesting industrial attachment.
• No experience is required
• Organized with excellent personal time management and prioritization skills
• Team player who possess a positive and collegiate attitude
• Strong academic performance and interest in Supply Chain Management
• Computer literate and able to use Microsoft
• Excellent communication skills and can build relationship effectively with people