PERSONAL ASSSISTANT 172 views

Vacancy

Job Description
We are looking for a vibrant and dynamic individual to fill the Personal Assistant position. Reporting to the Director – Legal & Corporate Services, the successful applicant will, among other key duties, be responsible for.

Duties and Responsibilities
Key Responsibilities
* Acting as the point of contact between the Director and internal/external clients.
* Handling requests and queries appropriately.
* Managing the Director’s diary and scheduling meetings and appointments.
* Preparing financial statements, reports, memos, invoices, letters, presentations, and other documents.
* Handling basic bookkeeping tasks.
* Filing and retrieving corporate records, documents, and reports.
* Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
* Accurately recording minutes from meetings.
* Making travel arrangements.
* Performing office duties that include ordering supplies and managing a records database.
* Working as a virtual assistant.
* Providing general administrative support.

Qualifications and Experience
Minimum Qualifications & Experience
* A Degree/ Diploma in Office Administration/Social Sciences or Equivalent.
* A Secretarial Diploma is an added advantage.
* At least 3 years’ work experience in a similar role or equivalent.
* Proven experience in a corporate environment working for Board Directors.

Attributes
* Ability to provide comprehensive PA support to the Director.
* Demonstrated professionalism, confidentiality, and discretion.
* Excellent communication skills.
* Strong organizational and multitasking abilities.
* Ability to work independently and take initiative.
* Honesty and reliability.
* Attention to detail.
* Ability to work under tight deadlines and prioritize workload effectively.
* Flexibility in working hours when necessary.