Applications are invited from suitably qualified candidates to fill the following positions which have arisen in Registry Section of the Women’s University in Africa:
Personal Assistant to the Registrar (1 Post)
Responsibilities
Organising and co-coordinating meetings for the Registrar;
Taking and circulating expeditiously accurate minutes of key meetings;
Developing a working knowledge of the Registrar’s contacts and developing a general awareness of key business issues;
Meeting and looking after visitors at all levels of seniority;
Screening calls, passing callers on to the right alternative contact if appropriate, and taking detailed messages, handling queries and conveying accurate messages;
Managing the Registrar’s diary and correspondences, including creating a suitable filing system for rapid retrieval of important documentation or correspondences;
Handling post, couriers, filing, photocopying and archiving and allocating correspondence to the correct recipients as needed;
Maintaining a record of any operational queries or complaints received from external parties with action taken.
Job Summary
More Information
- Job Application Details Person Specifications Higher National Diploma in Secretarial Studies; Strong interpersonal skills at all levels both internally and externally; The ability to oversee a number of priorities, to prioritise and meet deadlines; Good communication skills both written; Excellent organisational skills with a very high degree of accuracy and attention to detail; Discretion to deal with sensitive or confidential information; The ability to work alone and as part of a team; Strong working knowledge of Word (essential) and other Microsoft packages such as Excel, PowerPoint; A minimum of five years working experience at senior secretarial level All applications will be treated in strictest confidence. Applicants should submit six copies of applications, curriculum vitae, giving full personal details, certified proof of qualifications, employment history and experience, present salary, and names and contact details of three referees to: Deputy Registrar (Human Resources) Or Hand deliver at Women’s University in Africa Women’s University in Africa Number 549 Arcturus Road Greendale P.O Box GD 32 Greendale Harare Harare The closing date for receipt of applications is Wednesday 03 March 2021.