Applications are invited for the following positions that has arisen in the University: Vice Chancellor’s Office Personal Assistant (1 Post)
Job Summary
- Employer: Chinhoyi University of Technology
- Job Type: Full-time
- Location: Chinhoyi, Zimbabwe
- Category: Administration
- Salary: Only Shortlisted ca…
- Closing Date: 2026-10-13
Key Responsibilities
- Typing general correspondences and reports
- Attending to phone calls and visitors
- Maintaining office diary
- Making travel arrangements
- Assisting in the University functions
- Photocopying and faxing
- Ordering office consumables
- Taking minutes in meetings
- Handling incoming and outgoing mail
- Record keeping and perform any other duties as assigned by the Vice Chancellor
Requirements
- Applicants must have at least a first degree in Social Sciences/Business Sciences and a Diploma in Secretarial Studies or equivalent, Advanced Typewriting, 80 wpm shorthand/Audio Typing, a high degree of computer literacy. A Master’s Degree in Social Sciences or equivalent will be considered an added advantage. At least two years relevant working experience is a requirement. This is a senior position that requires high professional integrity.
Salary
Only Shortlisted ca…
How to Apply
Phone: +2632672129454
Address: Private Bag 7724, Chinhoyi, Telephone No: – 0267-2129454 or 02671-2125293
Address: Private Bag 7724, Chinhoyi, Telephone No: – 0267-2129454 or 02671-2125293
About the Company
Chinhoyi University of Technology also known as CUT was established by an Act by the Parliament of Zimbabwe on 10 December 2001. It is located in the town of Chinhoyi in Mashonaland West about 120 km from Harare towards Lake Kariba and the Zambian border. It is among the first sights visible when approaching the town from Harare, across a bridge to the Chinhoyi General Hospital. The CUT hotel is located adjacent to the main campus.
Frequently Asked Questions
What qualifications are typically required for a Personal Assistant to the Vice Chancellor at a Zimbabwean university?
A Bachelor's degree in Business Administration, Public Administration, or a related field is usually expected. Professional certifications such as a Secretarial Diploma or Executive PA qualification from institutions like the Zimbabwe Institute of Management are highly advantageous. Prior experience in senior administrative roles within academic or government institutions strengthens candidacy significantly.
What are the typical day-to-day responsibilities in this role?
You will manage the Vice Chancellor's diary, coordinate high-level meetings with university councils and government officials, and prepare confidential correspondence and reports. The role involves extensive liaison with faculty deans, ministry representatives, and external stakeholders. You will also handle travel arrangements, event coordination, and ensure strict confidentiality of sensitive institutional matters.
How does the work culture and expectations differ in Zimbabwean universities compared to private sector?
University administration operates within hierarchical structures with deep respect for academic titles and institutional protocols. Punctuality is valued, though bureaucratic processes can slow decision-making compared to private companies. Building strong relationships across departments and understanding government-university dynamics are essential for navigating the environment successfully.
What career progression opportunities exist from this position?
Experienced PAs often advance to senior administrative roles such as Registrar, Director of Administration, or Executive Director positions within the university system. Some transition to policy advisory roles in the Ministry of Higher and Tertiary Education or pursue further studies to enter academic management. The exposure to governance and strategic planning creates pathways into broader public sector leadership.
What benefits are typically included in full-time administrative roles at Zimbabwean public universities?
Benefits generally include membership in the Public Service Pension Scheme, access to medical aid through schemes like PSMAS, and annual leave entitlements aligned with public sector regulations. Some institutions provide housing allowances, transport benefits, or tuition remission for dependents. Specific packages vary by university and are typically outlined in employment contracts governed by the Public Service Commission or relevant statutory instruments.
What do employers look for in applications, and how should I prepare?
Submit a comprehensive CV highlighting confidentiality management, minute-taking, and stakeholder liaison experience, accompanied by certified copies of academic and professional certificates. Emphasize proficiency in Microsoft Office, knowledge of university governance structures, and any exposure to government protocols. Prepare for panel interviews that assess discretion, crisis management scenarios, and your understanding of Zimbabwe's higher education landscape.
