Personal Assistant to the Registrar

REGISTRY DEPARTMENT

‘Qualifications, Skills and Experiences

• Applicants must possess a minimum of a Higher National Diploma in Secretarial Studies or equivalent from reputable institutions.
• The successful candidate must also possess 5 ‘0’ levels including English language and Mathematics and at least 7 years post qualification experience in a University or educational set up.
• The incumbent must also possess the following skills, expertise and attitudes:-
• Excellent communication skills, both oral and written in order to deal tactfully and sensitively with people at all levels;
• To prepare papers, to brief, report and draft correspondence on varied issues,
• Good problem solving skills to identify and address potential issues;
• The ability to establish and maintain good working relationships with a wide range of people;
• Flexibility, responsiveness and ability to work as part of a team;
• Demonstrable ability to establish professional priorities and to organize large volumes of work, frequently under pressure to achieve agreed objectives;
• The ability to respond positively and flexibly to changing requirements however these may be caused;
• An understanding of and respect for the confidentiality required for the post and demonstrate high levels of competence in standard office ICT applications.

Duties and Responsibilities

• Schedule and coordinate the Registrar’s appointments and meetings (Diary management) including making travel arrangements, booking accommodation etc, – Review and screen all telephone calls, official correspondence and draft responses accordingly;
• Maintaining filing and other office systems. predominantly electronically;
• Preparing briefings and draft presentations for use by the Registrar at both internal and external events;
• Liaise with the Human Resources and Academic Registry Offices and other University stakeholders:
• Research and information bank (media and internet);
• Effectively filter information and be a good communicator with the Registrar;
• Drafting and producing correspondence including confidential work
• Work closely with those providing support to ensure a seamless service to the Faculty/Department/Management team;
• To monitor local budgets and Any other duties as assigned by the Registrar.

APPLICATION PROCEDURES.

Six (6) copies of the following: application letter, certified copies of educational certificates, National ID, Birth Certificate and CVs giving full personal particulars including full name, place and date of birth, qualifications, previous employment and experience, present salary, date of availability, telephone number, email address, names and addresses of three referees including email addresses

Applications should clearly indicate the “Post” which is being applied for and submitted to:
Assistant Registrar- Human Resources
Bindura University of Science Education
P Bag 1020
BINDURA 
NB: ONLY FOR THOSE APPLYING FROM OUTSIDE ZIMBABWE YOU MAY SEND YOUR APPLICATIONS ON THE FOLLOWING EMAIL ADDRESSES: [email protected] / [email protected]

Only shortlisted candidates will be responded to. The closing date will be Friday, 22 June 2018. For more information phone (0271) 7531-2, 7622, 7623, 0772 154 882-9.