PERSONAL ASSISTANT TO THE EXECUTIVE DIRECTOR – Musasa 250 views

that started work in 1988 focusing on Violence against women (VAW). Musasa mainly focuses on direct support to survivors of Gender-based violence, public education and awareness-raising on Violence Against Women.

DUTIES

Manage Director’s diary, assessing priority of appointments and reallocation as necessary.
Manage Director’s travel arrangements (including visas/ accommodation).
Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.
Maintain Director’s office systems, including data management and filing.
Maintain records of the Director’s contacts.
Screen calls, enquiries and requests, and deal with them when appropriate.

Assist Director in researching and following up with the action on matters which fall within the Director’s responsibility – chasing responses, and triggering follow-up action.
Produce documents, briefing papers, reports and presentations for the Director.
Organise meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
Manage arrangements for Trustees’ and Sub-Committee meetings, including production/distribution of agenda and papers.
Assist/support Director, Programmes Manager & Finance Manager in arranging funding partner and other events.
Meet and greet visitors at all levels of seniority.
Any other duties as may reasonably be required by the Director.

REQUIREMENTS

Educated to degree level or equivalent.
Experienced Personal Assistant at senior management level.
Experience of diary management.
Experience of working in a NGO or related environment.
Ability to deal with sensitive information with discretion and to maintain confidentiality.

Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint.
Ability to use Microsoft Office.
Ability to quickly understand and absorb new topics, issues and disciplines.
Ability to work well with partners in the consortium.