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2 weeks ago
Blackfin is a creative strategy and production house based in Zimbabwe and the United Kingdom, working across the media, corporate, commercial, development and government sectors. We combine strategic thinking with exceptional execution to deliver high-quality projects and experiences for our clients.
To provide high-level personal and administrative support to the CEO (approximately 40% of the role) while contributing to the coordination of Blackfin’s day-to-day operations and projects (approximately 60%). The successful candidate will anticipate needs, coordinate people and priorities, maintain operational standards and ensure the business operates efficiently.
To provide high-level personal and administrative support to the CEO (approximately 40% of the role) while contributing to the coordination of Blackfin’s day-to-day operations and projects (approximately 60%). The successful candidate will anticipate needs, coordinate people and priorities, maintain operational standards and ensure the business operates efficiently.
Job Summary
- Type: full-time
- Location: Harare
- Category: Administration
- Closing Date: 2026-08-24
Key Responsibilities
- Manage the CEO’s diary, priorities and day-to-day activities
- Coordinate projects from initiation through to completion
- Maintain SOPs, filing systems and operational records
- Act as the key point of contact for clients, suppliers and partners
Requirements
- A proactive self-starter who anticipates needs before being asked
- Outstanding attention to detail and accuracy
- Calm, resourceful and effective under pressure
- Discreet, with the highest levels of integrity
- A confident communicator who builds strong relationships
- Solutions-focused, with sharp problem-solving instincts
- Experience: 2+ years
Salary
Competitive
How to Apply
Apply by email: [email protected]
Frequently Asked Questions
What are the typical educational qualifications or certifications expected for a Personal Assistant to CEO & Operations Coordinator role in Zimbabwe?
Employers commonly look for a diploma or degree in Secretarial Studies, Business Administration, or a related field. Strong proficiency in office software and excellent communication skills are also crucial. Practical experience in an administrative or coordination role is often highly valued.
What would be the common day-to-day responsibilities for this combined role in a Zimbabwean company?
You would typically manage the CEO's calendar, handle correspondence, and prepare reports, while also assisting with operational logistics and administrative support for various departments. This involves a dynamic blend of high-level executive support and practical operational coordination tasks.
What aspects of local work culture and professional expectations should a job seeker be aware of for this role in Zimbabwe?
Professionalism, respect for hierarchy, and strong interpersonal skills are highly valued in Zimbabwean workplaces. Adaptability, a proactive attitude, and a strong work ethic are also expected, particularly in a dual-capacity role supporting senior management.
What are the typical career progression or growth paths for someone starting in a Personal Assistant & Operations Coordinator role in Zimbabwe?
Successful individuals often progress to Senior Administrator, Office Manager, or even specialized roles within operations or human resources. Further professional development and acquiring new skills can open doors to more strategic management positions within an organization.
What kind of typical benefits, such as leave, medical aid, or pension, can one expect in an administrative role like this in Zimbabwe?
Standard benefits usually include paid annual leave and sick leave as per Zimbabwean labour laws. Medical aid and pension contributions are often provided by established companies, though their extent can vary depending on the employer's specific policy.
What specific tips can you offer for applying to this role in Zimbabwe, and what do employers typically look for during the hiring process?
Ensure your CV and cover letter are meticulously prepared, highlighting your relevant experience and attention to detail. Employers in Zimbabwe seek candidates who demonstrate excellent organizational skills, strong communication, and a proactive, problem-solving mindset.