Zimbabwe Ezekiel Guti University (ZEGU) is inviting suitably qualified personnel to fill in the following post: 1) Personal Assistant to Senior University Executive Office (1Post)
Job Summary
- Type: full-time
- Location: Bindura
- Category: Administration
- Closing Date: 2026-07-25
Key Responsibilities
- Organising and coordinating meetings for the Senior University Executive Office
- Managing the Senior University Executive Office’s diary and correspondences, including creating a suitable filing system for rapid retrieval of important documents and correspondences;
- Maintaining a record of any operational queries or complaints received from external parties with action taken;
- Serve as the point person for external institutions and individuals who need to contact the Senior University Executive Office
- Co-ordinate and organise hosting high profile events and visits, and assist in preparing venues as required.
- Monitoring, tracking and follow up on the progress of a wide range of programmes, initiatives, and activities, documents, projects and tasks.
- Ensuring attention to time-sensitive issues and longer-term initiatives for the Senior University Executive Office and keeping the Senior University Executive Office apprised of status and developments of such activities
- Reading, monitoring and responding to the Senior University Executive Office email;
- Answering calls and handling queries;
- Booking meetings and organising travelling arrangements;
- Writing minutes and typing documents;
- Sourcing and ordering stationery and office equipment; and.
- Any other duties as assigned from time to time.
Requirements
- A qualification in Bachelor of Science Degree in Business Administration/Office Management/Marketing/Public Relations
- A Master’s Degree in Business Administration/Office Management/Marketing/Public Relations is and added advantage.
- Experience in secretarial duties is a requirement.
- At least three years progressive experience in administrative/office management.
- Knowledge of Higher Education structures, University processes and regulations.
How to Apply
Apply by email: [email protected]
About the Company
Zimbabwe Ezekiel Guti University (ZEGU) was established in 2012 in Bindura, Zimbabwe. It is the first Pentecostal University in Zimbabwe.
Frequently Asked Questions
What are the essential qualifications and educational background typically required for a Personal Assistant to a Senior University Executive in Zimbabwe?
Candidates typically need a relevant diploma in Secretarial Studies or Office Administration, often coupled with a first degree in a related field. Strong proficiency in MS Office suite and experience in a similar demanding administrative role, preferably within an academic institution, are crucial.
What would be the typical daily duties and responsibilities for a Personal Assistant in this high-level university office in Zimbabwe?
Daily tasks involve managing the executive's schedule, coordinating meetings, preparing correspondence and reports, and handling confidential information with utmost discretion. You would also facilitate communication, organize travel arrangements, and provide general administrative support to ensure smooth office operations.
What are the key work culture expectations and professional conduct traits valued for a Personal Assistant within a Zimbabwean university setting?
Punctuality, professionalism, and a high level of discretion are highly valued, especially when dealing with confidential university matters. Expect an environment that appreciates initiative, strong interpersonal skills, and adherence to established protocols and hierarchies.
What are the potential career progression opportunities for a Personal Assistant within a Zimbabwean university environment?
With proven performance, PAs can progress to more senior administrative roles, specialized departmental coordination, or even executive assistant positions within other university offices. Further professional development and higher education can also open doors to broader management or project coordination roles.
What are the common benefits and leave provisions typically offered for a Personal Assistant role in a Zimbabwean university?
Beyond the basic salary, typical benefits include contributions towards medical aid, a pension fund (e.g., NSSA), and standard annual leave as per Zimbabwean labour laws. Some institutions may also offer sick leave provisions and opportunities for staff development or study leave.