The United Nations Population Fund (UNFPA) Zimbabwe is inviting applications for three positions based at its Country Office in Harare.
Organisation: UNFPA Zimbabwe
Job Location: Harare, Zimbabwe
Number of Vacancies: 3
Closing Date: 19 October 2026
Work Format: Full-time
Vacancy Type: Fixed Term
The vacancies are for a Personal Assistant to Representative, Monitoring and Evaluation (M&E) Analyst, and Programme Analyst: Gender & GBV.
1. Personal Assistant to Representative
Job Title: Personal Assistant to Representative
Location: Harare, Zimbabwe
Grade: G6
Job Schedule: Full-time
Vacancy Type: Fixed Term
Closing Date: 19 October 2026
Job Purpose
Under the direct supervision of the Representative, the Personal Assistant will provide support to the Office of the Representative by coordinating and monitoring relevant business processes, procedures and activities, paying attention to detail and adhering to deadlines.
Job Summary
- Employer: UNFPA Zimbabwe
- Job Type: Full-time
- Location: Harare, Zimbabwe
- Category: Administration
- Closing Date: 2026-10-19
Key Responsibilities
- Provide administrative support to the Office of the Representative.
- Provide general research support from records and reports and prepare periodic and ad hoc reports on programme and project activities.
- Prepare and maintain records, documents and control plans for monitoring administrative and financial functions.
- Manage the Representative’s schedule and work programme, including official receptions.
- Keep the Representative informed through relevant information, reports and status updates.
- Maintain telephone and address directories of stakeholders.
- Organise meetings and coordinate agendas and necessary documentation for meetings, workshops and conferences.
- Act as secretary to meetings.
- Maintain the Representative’s filing system.
- Draft routine correspondence.
- Provide other administrative and logistical support as required.
Requirements
- Completed Secondary Level Education is required. A first-level university degree is desirable.
- At least six years of relevant experience in administration or office management is required.
- Candidates should have thorough knowledge and use of relevant computer software applications. Understanding of the UN system is an added advantage.
- Fluency in English is required. Knowledge of other official UN languages is desirable.
How to Apply
To apply, please visit: estm.fa.em2.oraclecloud.com
About the Company
UNFPA Goodwill Ambassador is an official postnominal honorific title, title of authority, legal status and job description assigned to those goodwill ambassadors and advocates who are designated by the United Nations. UNFPA goodwill ambassadors are celebrity advocates of the United Nations Population Fund (UNFPA) and use their talent and fame to advocate for the human right of reproductive health.
Frequently Asked Questions
What qualifications are typically required for a Personal Assistant to Representative role in Zimbabwe?
Most employers require a Diploma or Bachelor's degree in Business Administration, Secretarial Studies, or a related field. Professional certifications such as the Zimbabwe Institute of Management (ZIM) or IPMZ qualifications are highly valued. Proficiency in Microsoft Office Suite and excellent English communication skills are essential.
What are the typical day-to-day responsibilities of a Personal Assistant to Representative?
Daily tasks include managing the Representative's calendar, scheduling meetings, handling correspondence, and coordinating travel arrangements. You will also prepare briefing materials, take minutes during meetings, and liaise with government officials and partners. Discretion and ability to prioritize competing demands are critical in this role.
How does the work culture for Personal Assistant roles differ in Zimbabwe compared to international organizations?
Zimbabwean workplaces generally respect hierarchical structures, so protocol and formal communication with senior staff are important. Punctuality is valued, though flexibility may be needed due to local conditions like power outages or transport challenges. International organizations like UNFPA additionally emphasize diversity, gender equality, and results-based management in their culture.
What career progression opportunities exist for Personal Assistants in Zimbabwe?
With experience, Personal Assistants can advance to Executive Assistant, Office Manager, or Administrative Officer roles. Some transition into programme support or operations management within international organizations. Continuous professional development through IPMZ, ZIM, or specialized UN courses strengthens advancement prospects.
What benefits are typically offered for full-time Personal Assistant positions in Zimbabwe?
Benefits vary by employer but commonly include annual leave, sick leave, and medical aid coverage. International organizations typically offer more comprehensive packages including pension schemes, group life insurance, and professional development allowances. Always review the specific terms in your employment contract before accepting an offer.
What do employers in Zimbabwe look for when hiring Personal Assistants, and how should I apply?
Employers prioritize reliability, confidentiality, strong organizational skills, and proven experience supporting senior leadership. Tailor your CV to highlight relevant achievements and include verifiable references. Applications are usually submitted online through the organization's careers portal or via email, following all instructions precisely and meeting stated deadlines.
