Job Expired

JOB DESCRIPTION

ERG Africa invites suitably qualified candidates to apply for the Personal Assistant & Office Administrator role reporting to the Finance Director at our Zimbabwe operations.

The successful incumbent will provide administrative support to managers and departments to ensure the efficient flow of administrative processes and operations across the company. The PA & Office Administrator will support a variety of tasks across different departments, including personal assistance duties. The role will include working with confidential and sensitive information and as such will require a candidate with a high level of integrity and honesty.

Disclaimer
P.S This role is not open to agencies or recruiters. Any CV submitted by a third party will be treated as a direct application

Key Responsibilities:

Provides administrative support as requested by fellow employees and managers
Provide necessary managers with personal assistance
Takes on several administrative tasks, including but not limited to document typing, copying, proofreading, typing, scanning etc.
Prepare communication documents such as meeting minutes
Assists managers with sorting documents accordingly, digitally as well as paper-based
Supports the efficient operation and communication of office needs
Exhibits polite and professional communication
Assists with travel arrangements such as booking flights, hotels, etc.
Maintain calendars, schedule appointments and meetings
Ensure the safe keeping of confidential documents and information
Submit documents to external parties as needed
Petty cash management
Assess financial recons on a weekly basis

Adhoc:

Always maintain confidentiality of data and departmental security
Liaise with site and regional offices to ensure the accuracy and timeous update of relevant reports, when necessary
Undertake other duties which it is reasonable to do so.
Work with line manager to update job description where appropriate.
Ensure compliance to all policies, procedures, standard operating procedures, and safe working practices, with recommendations for action and continuous improvement.
Experience or exposure to accounting would be a bonus

Qualification & Experience:

College degree or equivalent
5+ years of administrative assistance experience
5+ years’ personal assistance experience
Well versed in using software such as Microsoft Office, Outlook, etc.
Exposure to multinational workplace preferred
Hold a valid Class 4 drivers license

Skills:

Advanced skills in Microsoft Outlook, Excel, Word and PowerPoint.
Time / Diary Management
Excellent organization skills
Have strong interpersonal, written and communication skills.
Analytical skills

Competencies:

Able to work under high pressure
Good communication, both oral and written
Professionalism
Problem solving
Ability to plan and prioritise multiple tasks.
Be comfortable liaising with all levels of staff – both internal and external.
Attention to detail
Be discreet, professional and show initiative
Ability to work to tight deadlines

Job Summary

Job Type

Contract

Location

Harare

More Information

Job Application Details P.S Interested candidates can apply by forwarding their application to [email protected] stating the name of the position on the subject line. Should you not receive any feedback after 14 days of closing please consider your application unsuccessful.