Job Summary
- Employer: Chinhoyi University of Technology
- Job Type: Full-time
- Location: Chinhoyi, Zimbabwe
- Category: Administrative
- Closing Date: 2026-10-13
Key Responsibilities
- Typing general correspondences and reports
- Attending to phone calls and visitors
- Maintaining office diary
- Making travel arrangements
- Assisting in the University functions
- Photocopying and faxing
- Ordering office consumables
- Taking minutes in meetings
- Handling incoming and outgoing mail
- Record keeping and perform any other duties as assigned by the Vice Chancellor
Requirements
- Applicants must have at least a first degree in Social Sciences/Business Sciences and a Diploma in Secretarial Studies or equivalent, Advanced Typewriting, 80 wpm shorthand/Audio Typing, a high degree of computer literacy. A Master’s Degree in Social Sciences or equivalent will be considered an added advantage. At least two years relevant working experience is a requirement. This is a senior position that requires high professional integrity.
How to Apply
Phone: 0267-2129454 or 02671-2125293
Address: Private Bag 7724, Chinhoyi
About the Company
Chinhoyi University of Technology also known as CUT was established by an Act by the Parliament of Zimbabwe on 10 December 2001. It is located in the town of Chinhoyi in Mashonaland West about 120 km from Harare towards Lake Kariba and the Zambian border. It is among the first sights visible when approaching the town from Harare, across a bridge to the Chinhoyi General Hospital. The CUT hotel is located adjacent to the main campus.
Frequently Asked Questions
What qualifications are typically required for a Personal Assistant role at a Zimbabwean university?
Most employers require a Diploma or Degree in Secretarial Studies, Business Administration, or Office Management from a recognized institution like CUT, MSU, or Polytechnic colleges. Proficiency in Microsoft Office Suite, strong communication skills, and at least 2-3 years of relevant experience are commonly expected.
What are the typical day-to-day responsibilities of a Personal Assistant in Zimbabwe's public sector?
Daily tasks include managing the executive's calendar, handling correspondence, organizing meetings, taking minutes, coordinating travel arrangements, and maintaining confidential records. You may also liaise with government offices, vendors, and university departments on behalf of your supervisor.
How does workplace hierarchy and respect culture affect a Personal Assistant's role in Zimbabwe?
Zimbabwean workplaces value formal respect for seniority; addressing executives properly and understanding protocol is essential. Punctuality, discretion, and anticipating your supervisor's needs without being prompted are highly regarded traits that can build trust and job security.
What career progression opportunities exist for Personal Assistants in Zimbabwean institutions?
With experience, PAs can advance to Executive Assistant, Office Administrator, or Administrative Manager positions. Further studies in Human Resources, Public Administration, or an MBA can open doors to senior management roles within universities or government departments.
What benefits are typically included in full-time administrative positions at Zimbabwean universities?
Benefits usually include annual leave, sick leave, pension contributions through NSSA or institutional schemes, and sometimes medical aid or access to university health services. Specific packages vary by employer and are often negotiated based on qualifications and experience.
What do Zimbabwean employers look for in a strong Personal Assistant application?
Employers prioritize a well-structured CV highlighting relevant experience, certified copies of academic and professional qualifications, and traceable references from previous supervisors. A concise cover letter demonstrating professionalism, confidentiality awareness, and knowledge of the institution's operations strengthens your application.
