PAYROLL OFFICER -Civil Aviation Authority of Zimbabwe

VACANCY

Reporting to the Human Resources and Administration
Director
Location: Head Office

Job Purpose
The position exists to administer salaries to ensure that employees are placed in the correct data grade and are paid on time and efficiently as per the current grade and pay schedules. The position is responsible for timely and accurate payroll management to ensure that CAAZ staff (Executive, Management, and Non-Managerial) is timeously and accurately rewarded for services rendered to increase performance and industrial relations.

DUTIES AND RESPONSIBILITIES
⦁ PAYROLL ADMINISTRATION
⦁ Capture and update employee information in the payroll system to ensure that staff records are accurately maintained.
⦁ Administration of staff loans to ensure that monies are timorously recovered according to the set guidelines and SOPs.
⦁ Ensures all the payroll input is captured into the payroll system
⦁ Produce and submit all statutory returns within the deadlines
⦁ Generate payment vouchers for medical aid, statutory and other third parties
⦁ Register and deregister employees on NSSA, CAAZ Pension Fund, and medical aid to ensure they benefit from the funds.
⦁ FUEL MANAGEMENT
⦁ Oversees fuel coupon issues for staff and ad-hoc requests.
⦁ Checks fuel coupon reconciliations.
⦁ Project monthly fuel coupons for staff and ad-hoc for board approval.
⦁ DATA SECURITY AND CONFIDENTIALITY
⦁ Monitors and controls payroll system user rights and passwords.
⦁ Carries out post-run and pre-run backups.
⦁ Ensures compliance with statutory information retention requirements.
⦁ Identifies the adequacy and security of payroll backups.
⦁ Checks and monitors the restorability and usability of payroll backups.
⦁ SUPERVISORY ROLE
⦁ Plans and assigns duties for payroll assistant.
⦁ Oversees and checks all the work done by payroll assistant.
⦁ Monitors and conducts performance appraisals and reviews for subordinates.
⦁ INFORMATION AND ADVISORY ROLE FOR DECISION-MAKING PURPOSES
⦁ Projects and submits pay dates for approval.
⦁ Attends and responds to internal and external auditors with salary-related issues.
⦁ Provides information on tax effects of earnings, benefits, and deductions to employees and the company.
⦁ Constructs and produces salary scales under confidential cover as per board request.
⦁ Identifies implementation challenges of benefits, salary, and payroll decisions and recommends possible solutions.
⦁ Prepares and costs various scenarios as requested by the Human Resources Director.
⦁ Advice on the need for changes in Salaries policy and procedures.

Qualifications
⦁ Accounting Degree OR Higher National Diploma/ Part D CIS, CIMA stage C, ACCA Final Part, IAC part 3.
⦁ 2 ‘A’ levels including Maths and Accounts.

Experience
⦁ 2 years’ experience in the accounting field or Salaries and Human Resources

Skills and Competences
⦁ At least level 2 of the Paywell payroll system or any other reputable Payroll system.
⦁ Sharp analytical skills
⦁ Computer literacy
⦁ Ability to work under pressure
⦁ Knowledge of Human Resources Management