PA TO THE EXECUTIVE – Musasa Project 215 views

Musasa is a national NGO that started work in 1988 focusing on Violence against women (VAW). Musasa mainly focuses on direct support to survivors of Gender-based violence, public education and awareness-raising on Violence Against Women.

Duties And Responsibilities:

• Manage Director’s diary, assessing priority of appointments and reallocation as necessary.
• Manage Director’s travel arrangements (including visas/accommodation).
• Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.
• Maintain Director’s office systems, including data management and filing.
• Maintain records of Director’s contacts.
• Screen calls, enquiries and requests, and deal with them when appropriate.
• Assist Director in researching and following up with action on matters which fall within the Director’s responsibility – chasing responses, triggering follow-up action.
• Produce documents, briefing papers, reports and presentations for the Director.
• Organise meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
• Manage arrangements for Trustees’ and Sub-Committee meetings, including production/distribution of agenda and papers.
• Assist/support Director, Programmes Manager & Finance Manager in arranging funding partner and other events.
• Meet and greet visitors at all levels of seniority.
• Any other duties as may reasonably be required by the Director.

Qualifications And Experience:

Educated to degree level or equivalent.
Experienced Personal Assistant at senior management level.
Experience of diary management.
Experience of working in a NGO or related environment.
Ability to deal with sensitive information with discretion and to maintain confidentiality.
Excellent IT skills, including a working knowledge of presentation software packages,
preferably Microsoft Office Word, Excel and PowerPoint..
Ability to use Microsoft Office; Ability to quickly understand and absorb new topics, issues and disciplines; Ability to work well with partners in the consortium.