PA to COO -Omni Africa

Job Summary

To provide confidential, comprehensive and effective support and personal assistance to the Chief Operating Officer (COO) .

The post holder will:
• Cover the full range of administrative and personal assistant functions, including
assisting with research and the preparation and production of letters, reports, policies and other communication papers for the COO.
• Have regular meetings with the COO to discuss workload and priorities, otherwise exercise personal
initiative, judgement and discretion to initiate and progress routine work in the absence of the COO.
• Effectively manage, coach and provide leadership to the COO
• Adopt and promote the Society’s vision, values and goals at every opportunity.

• Form part of the PA support network and be fully trained in the administration of Society committee meetings, to provide cover in the event of PA absence.
• Build and maintain working relationships with internal and external stakeholders

Duties And Responsibilities

• Manage the COO’s diary, contacts, time management and prioritization of meetings, being aware of committee/meetings cycle, potential conflicts and other work, diary pressures and deadlines.
•  Lead, manage and coach the Commercial Assistant, overseeing work plans and ensuring objectives and responsibilities are met.
• Assist with the preparation of papers in accordance with formal committee/meetings cycle including but not limited to: Society Executive, Board of Directors and sub-committees, AGM and Conference, and any other papers, policies or internal communications as required by the COO.
•  Provide and maintain confidential, comprehensive and effective support and assistance to the COO and their Direct Reports.
• Facilitate meetings and/or events as required to include attendance at meetings, bookings, hospitality, accommodation, meeting schedules, preparation and issue of agendas and papers, take and issue formal  minutes and follow-up action points of departmental, cross functional, and senior / Board level project meetings.
•  Maintain open communication and work relationships with other employees as required to clarify the COO’s requirements and ensure
  smooth progress and achievement of deadlines.
• Supporting the COO in the formation and maintenance of a highly respected and high achieving teams that delivers its objectives
  against the Business Plan.
•  Raise departmental purchase orders, claim expenses and book travel in line  with policy and budget

Qualifications And Experience

•  Bachelor’s degree required
• Administrative Support Experience
•  Experience in a technical environment
•  Knowledge of Microsoft Office