PA To CEO-PRAZ 246 views

JOB DESCRIPTION

The Procurement Regulatory Authority of Zimbabwe (PRAZ) is inviting applications from suitably qualified and experienced candidates for the following position of PA To CEO that has arisen within the Organization.

DEPARTMENT: Finance and Administration

Duties and Responsibilities

• Acts as the first point of contact, deals with correspondence and phone calls
• Manages diaries and organizes meetings and appointments often controls access to CEO
• Books and arranges travel, transport and accommodation for the CEO
• Prepares Agenda and takes minutes for weekly Management. and functional Meetings
• Organizes events and conferences for the CEO that covers the whole organisation
• Safeguards Confidential Government and organisational documents
• Liaises with internal and external stakeholders
• Processes, compiles and prepares reports and presentations
• Implements and maintains administrative systems
• Decides on who relieves the CEO when unavailable
• Decides on re-allocating CEO’s multiple tasks
• Decides on prioritizing appointments without jeopardizing the other
• Identifies the problems to do with clients that are disgruntled with the service from accounts and end up putting pressure on the CEOs office
• Selects the best solution through evaluation
• Solves issues with clients that are still using the old state procurement act as opposed to the PPDPA Act but referring them to the correct departments for assistance and recommends capacity building to enable them to comprehend the new PPDPA act.

Qualifications Required

• HND/ Diploma in secretarial studies
• 5 years working experience
• Excellent communication skills both orally and in writing
• Excellent interpersonal and presentation skills
• Initiative and creativity
• Excellent IT skills