OPERATIONS GRADUATE TRAINEE – Veer Freight Private Limited 188 views

Job Summary

• Quoting clients on duty
  • Loading authority
  • Register Maintenance and File Opening
  • Framing of Bills of Entry
  • Document Splitting & Follow Up
  • Mail Dispatch
  • Post Clearance Activity
  • Filing
  • QMS participation

Duties And Responsibilities

Quoting Clients
• Classifying tariffs & advising Supervisor the appropriate duties
• Check any controls and advise client
• Liaising with Supervisor on any queries pertaining to the docs as and when necessary
Client update
• Check and respond to emails, prealerts first thing in the morning
• Update client twice daily between morning and end of day
Loading Authority
• After quoting, request for Duty payment from client and once paid,
• Do the duty requisition once signed, authorization is given to Transporter to load cargo?
Entry registration
• Submitting entry into zimra
Register Maintenance and File Opening
• Receiving & recording documents from drivers, transporters, agents and Harare Operations Admin. Records are all done in the incoming Register
• Keeping records of outstanding files in the outstanding files register, update supervisor for him or her to take action on that outstanding.
• Compiling monthly report of process, outstanding and opened files.
Framing of Bills of Entry
• Upon receipt of documents & clearing instructions from Supervisor and proceed with tariff classification
• Capturing data and registering bills of entry
• After confirmation of correctness of dummy bill of entry by Supervisor,
• Splitting and attaching documents for submission into customs
• Handing over complete sets of documents to Supervisor

Document Splitting & Follow Up
• Mating of original documents with file documents within 24 hours after release
• Sending stamped copies to Operations Admin for sending to client and invoicing and file is endorsed.
• Close file in file register endorsing the invoice number
Mail Dispatch
• Mating documents with file on release tray.
• Entering details of documents on mail list memo.

Filing
• Filing all acquitted complete files
• Archiving files as soon as cabinets are full
• Destroying aged files.
• Communicating with Stakeholders for update on release of trucks
Attending to Queries
• Attending to all ZIMRA queries
Asycuda System
• Liaising with ZIMRA on Asycuda status as and when necessary
Post Clearance Activity
• Ensuring original customs cleared documents are distributed to Clients
• Invoicing of other extra charges incurred after clearance at the border e.g. PE, Storage and Permit charges.
• Sending back processed documents to the border for corrections, if any
QMS participation
• Participation in the quality Management Systems

Qualifications And Experience

Skills and Experience Required
The following should describe the skills required of the incumbent to competently discharge his/her duties ‘Ideal’ is self-explanatory. Acceptable means lowest level, which would be considered.
*Education –School level
Ideal: 3 ‘A’ levels Acceptable: 5 ‘O’ levels
*Education- Higher Technical, Professional or University
Ideal: Diploma in Customs Procedures and Legislation
Acceptable: Certificate in Forwarding Practices
Certificate in Customs Procedures
Degree in Supply Chain Management
WORK EXPERIENCE
At least 2 years working experience.