LEGAL OFFICER – TotalEnergies 303 views

VACANCY 

Zimbabwe’s economy is navigating a complex mix of challenges and opportunities as it enters 2025. The country remains heavily reliant on sectors such as agriculture and mining, but inflation, currency volatility, and external debts continue to weigh on growth. The oil industry, while not as prominent as mining or agriculture, plays a crucial role in the country’s energy supply and economic stability. Forex shortage and availability of quality goods and services (to the standards of TotalEnergies are other challenges)

Activities

1.Obtaining quotations from reputable suppliers, evaluating quotations and negotiating for purchase discounts and payment terms.

2. Approving purchase requisitions in My eProc, ensuring that correct material codes have been picked and that quotations from approved suppliers are attached.

3. Ensure a minimum of 3 suppliers on each supplier panel in the approved Suppliers’ List to ensure the company obtains goods/services at competitive prices.

Tenders

1.Organise meetings with Prescriber on the tender to be launched.

2. Preparation and compilation of tender documentation.

3. Presenting tender prior launch to Local Contracts Committee.

4. Uploading data in E-Sourcing and launching the tender.

5.Present results to Tender and Local Contracts Committee for ratification.

6.Send out award letters and regret letters to bidders.

7.File tender pack of exchanges in the tender

Supplier List Management

1.Preparing annual approved suppliers’ list

2. Updating the supplier master data (Banking details changes, main contact changes)

3. Blocking suppliers that has not been used for over 12 months

4. To ensure that correct and relevant supplier information is input by Debtors section in SAP (creating and updating)

5. Conduct annual supplier visits and evaluations where due.

Purchasing Reports and Managing Purchasing Tools

1. Produce and distribute bi-monthly outstanding purchase order reports (ME2N).

2. Produce quarterly priority accounting reports, quarterly purchasing dashboard report.

3. Launching tenders (via ARIBA – E-Sourcing tool), analysis and presenting award recommendations to the

Tender Committee

4. Follow up on open purchase orders to ensure on-time delivery of materials and services.

5. Provide My eProc end-user support

6. Updating purchasing savings in AGORA

Mutual Support and segregation of duties

1. Creating and amendment of customer accounts in SAP

2. Assisting users in completing Anti-corruption due diligence

Candidate Profile

• Degree in Supply Chain Management and Logistics or equivalent
• Minimum One (1) year experience.
• Good analytical and problem-solving skills.
• Class 4 Driver’s license
• Additional Information
  Goods/services supplied to organization meet the company’s expectations at the most competitive prices
• Negotiating better credit terms and suppliers are paid as per agreed terms
• Ensuring that all contracts are up to date.