LEGAL ASSISTANT – National Handling Services (NHS) 281 views

LEGAL ASSISTANT (Based in Harare)

Duties and Responsibilities:

• Liaises with Senior Management in drafting of board meetings agenda
• Preparation of Board packs in liaison with senior management ensuring timely distribution to members of Board.
• Coordinates board meetings, AGMs and other board related functions as assigned.
• Ensuring utmost confidentiality is maintained on all correspondence.
• Compiling matters arising from main board meetings and advising concerned managers for their action.
• Drafting of board meetings minutes and resolutions for review by the Company Secretary.
• Designing and implementing a filing system for all board reports, attendance registers, declaration of interests, minutes, resolutions and correspondence for ease of reference.
• Computation of Board fees and sitting allowances and facilitate their processing
• Drafting and reviewing legal documents such as contracts and recommending amendments.
• Contract management by ensuring that the contract database is constantly updated and managed.
• Coordinating appointments, including all correspondence and logistics necessary.
• Liaising with external counsel and readying materials for trial proceedings including documents, evidence and verifying factual information.
• Undertaking legal risk analysis and review, drafting of company level legal risk register and recommending appropriate action
• Records Management and maintenance of a case log and/or file for reference and review.
• Advises departments on the legal matters as and when requested.
• Any other duties as may be assigned by the Company Secretary.

Required qualifications and experience:

• Bachelor of Laws (Honors) Degree (LLB) Degree
• Must be registered as a Legal Practitioner
• At least 3 years working experience
• Company secretarial technical skills will be an added advantage.