Human Resources Graduate Intern – Catholic Relief Services 162 views

Job Summary

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States of America. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard of race, religion, or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance, and peacebuilding. Registered in Zimbabwe under the PVO Act, certificate number 6/2002, CRS has been supporting program activities in Zimbabwe since 1989 and has long-standing relationships with Church and non-Church partners and communities throughout the country. Zimbabwe program implements projects through 14 partner organizations in 30 districts in the areas of health, OVC, education, food security and agricultural livelihoods, and peacebuilding. CRS is looking for a GRADUATE INTERN to fill the following position that has arisen.

The successful candidate will provide comprehensive and timely information, clerical, and administrative assistance to meet specific HR service needs that support high-quality programs of serving the poor and vulnerable. S/he will deliver quality support & apply clearly defined HR policies, processes, procedures, and service standards.

Duties And Responsibilities

Responsibilities include:
• Providing administrative and clerical support to HR transactions and processes. Preparing, type, photocopy, and scan employment-related documentation, such as employment contracts, termination letters, salary technical adjustments letters, materials for staff learning and development events, etc.
• Providing support to recruitment process: collecting CVs, greeting candidates, setting up tests and interviews. Assist the HR Officer in calling referees for prospective employees.
• Following up with HODs and individual staff to ensure timely submission of time sheets and any other pending HR-related reports or information.
• Preparing orientation materials and programs. Compiling documentation and data, performing data entry and data verification on personnel administration transactions (e.g., leave balances, staff attendance, etc.).
• Supporting the maintenance of personnel files, compiling and updating employee records (hard and soft copies).
• Following up to ensure that all departing employees have completed Exit Checklists and Exit Interview forms.
• Updating the Leave Tracking Schedule and Time Sheet Tracking schedule regularly and submitting reports to the HR Officer by the 5th of payroll month
• Receiving and reviewing Overtime Requests for staff to ensure they are correct and submit to the HR Officer for review.
• Contributing to coordinating logistical arrangements for staff events, such as staff retreats, staff learning and development events (workshops, trainings), orientations, welcome/farewell parties.

Qualifications And Experience

Education and Experience
• A Diploma in Human Resources Management or Administration. A Bachelor’s will be an added advantage.
• A minimum of 1-year relevant work experience in an administrative and/or human resources assistant role with some familiarity of human resources practices.
• Experience with an international non-governmental organization a plus.
• Experience using MS Windows and MS Office packages, in particular Excel, Word and PowerPoint. Hands-on experience with data entry into online databases and forms.
• Excellent organizational skills with great attention to detail.
• Able to maintain confidential information.