VACANCY
African Advanced Level Telecommunications Institute (AFRALTI) based in Nairobi, Kenya, is an intergovernmental organisation established to supplement and spearhead ICT development efforts, mainly in the sub-Saharan Africa. AFRALTI’s mandate is to develop human resource capacity in the area of Information Communication and Technology (ICT) so as to catalyse the socio-economic development of the region.
Purpose of the Job:
The Head of Finance and Administration reports to the Network Planning and Management reports to Director (CEO) and acts as Chief Advisor to the Director on all financial and administrative matters of the Institute and oversee finance and administration operations.
The position leads management and monitoring of the Institute’s financial, procurement and administrative services, procedures, guiding, safeguarding and overseeing their proper implementation and will be responsible for leading, preparing and delivering financial reports, overseeing reconciliation of all financial records, budgets and the Institute’s assets, including security of all fixed, preparing and following up on the necessary procurement and contracts procedures with vendors.
The incumbent collaborates closely with Heads of Departments and staff members to meet their financial and administrative objectives. She/he manages staff of the Finance and Administration Department.
Main Functions:
•Accounting and financial reporting.
•Formulation of appropriate financial management and accounting procedures in compliance with international accounting standards and AFRALTI Financial Regulations.
•Developing, implementing and effective administrative and financial internal controls.
•Initiating budget proposals and financial plans of the Institute.
•Initiating Capital Planning.
•Coordinating the provision of administrative services / support.
•Supporting the Director on governance issues.
Job Responsibilities:
•Lead, developing, updating, and implementing pertinent and efficient financial, procurement and administrative procedures.
•Lead, guide, monitor the preparation and implementation of AFRALTI annual budgets based on work plans with close collaboration with heads of departments.
•Prepare and submit monthly, quarterly and annual financial statements and financial reports for operations.
•Coordinate and manage the annual budgeting process and its periodic review.
•Coordinate the preparation and administration of contracts and other legal instruments for use by the Institute.
•Coordinate the procurement of goods and services, ensure all procurements are made according to approved policies, rules, regulations and procedures and service contracts administration.
•Develop, review and administer cost models for pricing of services offered by the Institute.
•Undertake cash management including periodic forecasting and reporting on revenue generation and expenditure.
•Ensure that general ledger and monthly bank reconciliations are timely performed.
•Coordinate External Audits, ensure timely resolution of audit queries and actioning on Auditors’ observations.
•Preparing relevant Governing Council reports and supporting the Director in their submissions.
•Develop and maintain the Institute’s Risk profile and submitting risk management reports.
•Develop, periodically reviewing and implementing financial and administrative policies.
•Credit Control Management which involves monitoring debt levels with customers.
•Oversee management of the Institute’s physical assets, infrastructure and all facilities including overseeing security for the premises.
•Manage the Canteen, Canteen and Guest House (CCG) business Unit to ensure steady business growth, revenue generation, sustainability and provision of good quality services for effective delivery.
•Supervise and provide goal coaching and mentoring to staff members in Finance and Administration Department.
•Other duties as assigned from time to time.
Main Deliverables:
•Annual Budget.
•Audited Financial Statements.
•Monthly Management Accounts and other reports.
•Bi-annual Governing Council reports.
•Risk Management reports.
•Procurement and contracts administration reports.
•Effective and Efficient administrative services.
Qualifications and Experience:
•Master’s degree in a relevant field (MSc/MBA).
•Bachelors of Commerce (Accounting/Finance/Economics) from a recognised university.
•Professional Accounting Qualification ACCA/CIMA/CA/CPA or any other Internationally recognised professional accounting qualification
•At least 10 years of experience in Accounting, Finance and Administration, including in international, intergovernmental or regional organisations.
•At least 5 years’ should be at managerial level.
•Experience in both private and public sector, as well as Intergovernmental or similar regional organisation is a plus.
•IT Proficiency, competent in Microsoft and specialised accounting packages.
Competencies:
•Excellent organisational capacity and resourcefulness.
•Demonstrate strong planning and analytical skills.
•Possess high ethical standards.
•Reliable, valuing the importance of timeliness and accuracy.
•Effective communicator both orally and written.
•Demonstrate good numerical and problem-solving skills.
•Demonstrate strong interpersonal skills and the ability to build relationships.
•Demonstrate supervisory and managerial skills.
•Ability to work under tight schedules and ability to fulfil reporting deadlines.
•Detail oriented.
•Ability to design, analyse and process multiple and multi-level processes.
Remuneration
A competitive remuneration package including a basic salary, housing allowance, education allowance, medical subsidy, commensurate with the responsibilities of the post, will be offered to the successful candidate.
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APPLICATION DETAILS
If you believe you have the relevant qualifications, experience and abilities to fill this post, please submit your application letter with a comprehensive CV, and all the necessary copies of certificates, two passport size photographs, three reputable referees and their contacts, two of whom must have held senior management positions, to the address below not later than 12 June 2025. The Director General, Postal and Telecommunications Regulatory Authority of Zimbabwe 1110 Performance Close, Mt Pleasant Business Park, Harare, or P.O. Box MP 843, Mt Pleasant, Harare. Email: [email protected] Only shortlisted candidates will be contacted
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