Who we are.
Population Services International (PSI) is the world’s leading non-profit social marketing organization. We are a diverse group of over 5,000 entrepreneurial development professionals located in over 40 countries committed to making it easier for all people to lead healthier lives and plan the families they desire. PSI is using its global presence and 50+ years of experience to help reimagine healthcare. We are working to shape mixed market systems, shift policy and funding, and strengthen global capacity to better support consumer powered healthcare.
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PSI seeks a Grants and Contracts Officer to oversee prime and subaward due-diligence and compliance for PSI in Zimbabwe across 5 existing funding streams, with guidance and support from the PSI headquarters Grants and Contracts and Program Management Teams, according to PSI global policies, procedures, and tools. This position will consolidate inputs for prime award compliance on 5 existing awards and provide technical assistance for assured compliance on a range of second tier subawards. This position reports directly to the PSI in Zimbabwe’s Financial Accountant.
Duties And Responsibilities
Sound like you? Read on.
Your contribution
1. Prime Award Compliance and Documentation: Consolidate inputs and documentation for prime award compliance across PSI in Zimbabwe’s existing funding streams, including pipeline and accrual analysis, review of donor financial reports and coordination of award-mandated donor-specific audits.
2. Due Diligence: Lead the subaward management lifecycle with all first tier subrecipients issued under the prime awards, implementing the required subaward management tools, templates, methods; and processes.
3. Financial Reporting: Review and process subrecipient financial expenditure reports against budgets, including validating expenditures through a sampled review of supporting documentation, identifying internal control weaknesses and disallowed or questioned costs, and preparing financial report review checklists and management letters.
4. Monitoring: Conduct subrecipient monitoring site visits, and update risk-based subrecipient monitoring and capacity building plans on a predetermined frequency agreed between PSI and subrecipients. Support second-tier subrecipient monitoring site visits when/where required.
5. Subrecipient Documentation: Collect and file essential subaward documentation (e.g., pre-award assessments, selection & negotiation memos, reports, site visits reports, monitoring plans, financial report review checklists, management letters, important email communications, pre-closeout letters, modifications, and approvals of any required deliverables outlined in the subawards.)
6. Programmatic Reconciliation: Coordinate closely with Program Management and Global Project leads at HQ to lead review and confirmation of documented correlation between subrecipient financial expenditures and subrecipient programmatic reporting.
7. Financial Management: Liaise with Financial Analyst and Program Management team at HQ to confirm reconciliation of subrecipient actual expenditures compared with advance payments and clearing of cash balances.
8. Contracting: Support the contracting framework under the RBF fundholding role and oversee compliance with that framework by MoHCC structures as a precondition for RBF payment.
9. Any other responsibilities, as defined by the supervisor and/or PSI Grants and Contracts.
Qualifications And Experience
What are we looking for?
• Degree in Financial Management, Accounting, Business Administration, or related field.
• 5 years demonstrated experience and in-depth knowledge of prime and subaward management and compliance for a subaward portfolio of at least $3M.
• Familiarity with USAID and international donor rules and regulations an advantage.
• Demonstrated proficiency in Excel and ability to learn virtual work and collaboration platforms like O365 and Microsoft Teams.
Job Summary
More Information
- Job Application Details How To Apply In return, PSI/Z offers competitive remuneration, commensurate with qualifications and experience. PSI is an equal opportunity employer and encourages applications from qualified individuals regardless of gender identity or expression, race, religion, national origin, or disability. Detailed CV and a Cover Letter clearly highlighting the job title on the subject line should be sent not later than July 1, 2021, to recruitment@psi.org.zw Please note that only shortlisted candidates will be contacted.
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