Job Summary
- Type: contract
- Location: Kwekwe
- Category: Accounting
- Closing Date: 2026-08-14
Key Responsibilities
- Assist in preparing annual grant budgets and assess the impact of operational plans on existing grants.
- Advise the Project Coordinator and management on appropriate actions.
- Review partner and Plan financial documents for compliance with FAD requirements.
- Review Grant Project Outlines and PO modifications to ensure correct expense coding and budget availability.
- Support programme staff with proposal budget preparation and reviews.
- Review grant budget entries in SAP and maintain proper records of budget modifications.
- Monitor monthly grant expenditure against approved budget lines, identify irregularities and recommend corrective actions or budget realignment.
- Support the monthly dissemination of grant-related financial information to PUs and partners.
- Attach every Grant PO account line to FAD monthly before closing the GL.
- Prepare bank reconciliations and ensure overdue items are resolved.
- Monitor payment transactions to grant implementation partners.
- Prepare reports, tax-related data and filing of documents.
- Ensure compliance with local regulatory and tax legislation.
- Provide assistance during audits.
- Attend and actively participate in meetings and seminars on grants.
- Ensure policies and procedures comply with Plan and Global Fund policies, procedures and requirements.
- Review monthly SR transactions and supporting documents against financial reporting requirements and deadlines.
- Ensure SR financial accounting data entries respect budget line items and appropriate codifications.
- Ensure monthly reconciliations between Plan data and SR data, and between Excel financial reports and SR general ledgers.
- Monitor Plan and SR financial activities and advise the Senior Grant Accountant, Compliance and Chief of Party on situations that may negatively affect internal controls or financial performance.
- Maintain complete grant files at SR and Plan levels.
- Ensure grant information is accurately and timely encoded into GL/SAP.
- Attach Project Account lines to FAD accurately and on time.
- Consolidate grant finance report data and ensure it is properly stored and updated.
- Respond promptly and correctly to grant-finance related inquiries.
- Store grant-related files and information in an organized manner.
- Ensure adherence to Plan’s Safeguarding Policy and related procedures.
- Perform monthly field monitoring visits to different project areas.
- Provide technical assistance and guidance related to financial activities.
- Support community planning processes.
- Participate in partner and field-based community organization training and empowerment.
- Ensure programme staff are properly inducted and understand their responsibilities under Plan International’s safeguarding and GEI policies.
- Put into practice responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct.
- Ensure concerns are reported and managed according to appropriate procedures.
- Ensure safeguarding and Gender Equality and Inclusion principles are embedded in project design and implementation.
- Contribute to Plan International’s global safeguarding and GEI efforts, including relevant reporting and data submission.
Requirements
- Degree in Accounting, CIS or equivalent qualification.
- 3-5 years’ experience in a similar role working in a computerized accounting office in an NGO setup.
- Good experience and knowledge of accounting and grant funds management regulations and procedures.
- Proficiency in computer skills and relevant software, particularly Excel, Word and computerized accounting packages such as SAP.
- Good communication and analytical skills.
- Ability to interpret and work in accordance with laid-down procedures.
- Ability to train field staff on grants financial management.
- The position is open to people with the legal right to work in Zimbabwe .
How to Apply
About the Company
Plan International Zimbabwe is a dedicated development organization committed to advancing the futures of young women across the nation. The entity focuses on equipping girls with a range of practical and vocational skills crucial for economic independence. Programmes in Zimbabwe include training in traditional crafts like sewing and baking, alongside modern technical skills such as welding. Furthermore, they provide essential computer training to enhance digital literacy and broaden income-generating prospects. This work ultimately empowers girls to secure employment or start businesses, enabling them to earn a living and significantly support their families' prosperity within Zimbabwe.
Empowering girls in Zimbabwe through skills for self-reliance.
Frequently Asked Questions
What are the typical qualifications and certifications required for a Grant Accountant role in Zimbabwe, especially with an organization like Plan International?
Generally, a degree in Accounting, Finance, or Business Studies is essential for this role. Professional certifications like ACCA, CIMA, or a local equivalent such as a Diploma in Accountancy (e.g., from IAC) are highly advantageous and often preferred. Experience with grant financial management and donor compliance is also critical.
What are the primary day-to-day responsibilities of a Grant Accountant, particularly in the context of NGO operations in Zimbabwe?
Daily tasks involve managing grant budgets, tracking expenditures against donor guidelines, and preparing financial reports for various grants. This includes reviewing supporting documentation, ensuring compliance with both organizational policies and donor requirements, and reconciling grant accounts regularly.
What is the typical work culture and what are the key expectations for an accountant working for an international NGO in Zimbabwe?
The culture often emphasizes professionalism, accountability, and strong ethical conduct, alongside a commitment to the organization's mission. Expect a collaborative environment, tight deadlines for donor reporting, and adherence to strict financial controls and compliance standards.
What are the potential career progression paths for a Grant Accountant in Zimbabwe within the NGO sector?
From a Grant Accountant, one can progress to Senior Grant Accountant, Finance Officer, or even Finance Manager roles within NGOs, often requiring additional experience and leadership skills. Specializing in donor compliance, financial analysis, or program budgeting also presents viable growth opportunities with continued professional development.
What common benefits package can a Grant Accountant expect from an international NGO in Zimbabwe?
Typical benefits often include medical aid coverage, a pension scheme, and standard leave entitlements such as annual, sick, and compassionate leave. Many NGOs also offer professional development opportunities and group life assurance, aligning with local labor laws and best practices.
When applying for a Grant Accountant role in Zimbabwe, what specific aspects do employers, especially NGOs, typically look for in candidates?
Employers seek candidates with proven experience in grant financial management, strong analytical skills, and meticulous attention to detail. Demonstrating a clear understanding of donor compliance requirements and excellent communication skills for reporting is also highly valued.