GRADUATE INTERN: ADMINISTRATIVE – Action Contre la Faim 290 views

Job Summary
Action Contre la Faim is a registered charity, founded in 1979. Action Contre la Faim operates to combat hunger on four fronts: nutrition, food security, health, water and sanitation. In Zimbabwe, Action Contre la Faim started operations in 2003 and has been actively involved in Water & Sanitation, Food Security and Nutrition initiatives in Midlands, Manicaland, Masvingo, Mashonaland Central and Matebeleland South provinces.
The organisation is seeking to fill the following vacancy:
Administrative Graduate Intern

DUTIES
Mission 1:
Under the guidance of the Head of HR Ensure administrative follow-up of local staff
File documents in the staff files ;
Ensure that staff sign for all relevant codes, policies after they are shared with them
Come up with a staff database and perform monthly updates ;
Update various HR statistics based on the available staff data
Update, register and provide staff lists for insurance purposes ;
Support the organisation of all staff meetings, taking of minutes and keeping a tracker of
all HR issues coming out of the meetings

Mission 2: Under guidance of the Head of HR, support the performance of other Human Resources functions:
Support the payroll processing as assigned
Take part in the recruitment process – advertising, interview scheduling, preparation for
test
Take part in industrial relations activities
Take part in the practical organisation of training (schedules, organisation of travels etc).

Mission 3: Under the guidance of the Head of Finance, take part in the financial management of the mission:
Manage the advance cash and update the cash ledger ;
Pay salary advances and monthly salaries ;
Check and reimburse medical expenses;
Issue advances to the logistics specialist for purchases ;
Check invoices (format, purchase voucher validity) and make payments ;
Codify the invoices and apply them to the corresponding budget.
Establish a connection between ledger, documents and physical counting ;
Close the cash account every month (counting, printing).
Support the review of partner documents 

REQUIREMENTS
Levels of studies and experience
A Graduate with a Degree/HND in Human Resources; Administration, Finance or other related qualifications
One year work related learning with a reputable organisation
An IPMZ Qualification is an added advantage
Required Skills
A keen learner
Good organizer
Sense of confidentiality
Computer skills (excel and word)
Good knowledge of English – spoken and written 

Area of Operation: Harare
Length of Contract : Three (3) months with possibility of extension