Vacancy
Reporting to the Fleet and Facilities Manager. The Fleet Coordinator plays a pivotal role in ensuring the efficient management of the University’s fleet and equipment. This position is responsible for coordinating all aspects of fleet operations, including vehicle maintenance, repairs, policy compliance, driver supervision, and cost control. The role demands a proactive and organized individual with strong leadership skills, technical knowledge, and the ability to balance strategic planning with day-to-day operations
EDUCATION AND QUALIFICATIONS
A degree in Transport and Logistics
Clean class 4 Drivers Licence.
Motor Mechanic Class 1 (Apprentice trained)
EXPERIENCE AND KNOWLEDGE
A minimum of 5 years’ experience in a similar position
Hands-on experience leading teams, including drivers and workshop personnel
Proven ability to draft, review, and disseminate reports with accuracy and clarity
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with experience in fleet management software (preferred)
Knowledge of fleet policies, safety regulations, and relevant compliance standards
Knowledge of insurance claim processing, requirements and guidelines
Experience in budget management and cost control
Exceptional organizational, communication, and interpersonal skills
Ability to work independently and handle multiple priorities under tight deadlines
Strong problem-solving skills with the ability to make decisions under pressure
Commitment to upholding the University’s core values: God fearing, integrity, diversity, professionalism and Ubuntu.
SKILLS AND PERSONAL REQUIREMENTS
Meticulous attention to detail and high levels of organization
Strong leadership and team management abilities
Excellent oral and written communication skills
Ability to work independently and show initiative
Flexibility to work outside normal office hours when required
Resilience and adaptability in a fast-paced environment.
Key Responsibilities
- Maintenance and Repairs
- Develop and implement preventive maintenance schedules
- Coordinate all vehicle and equipment repairs
- Ensure outsourced service providers deliver quality work
- Fleet Planning and Optimization
- Plan and forecast fleet needs
- Compile maintenance plans
- Ensure vehicles and equipment are in optimal condition
- Policy and Compliance Management
- Ensure adherence to fleet policies, procedures, and legal requirements
- Conduct regular audits to ensure compliance
- Driver Supervision and Scheduling
- Prepare cost-effective duty rosters
- Manage driver performance
- Ensure vehicles are used safely and efficiently
- Fuel and Expense Monitoring
- Track fuel usage and monitor vehicle expenses
- Ensure costs remain within budget
- Identify areas for cost-saving
- Reporting and Data Management
- Compile and submit monthly fleet and equipment status reports
- Analyze vehicle performance, maintenance history, and expenditure data
- Risk and Safety Management
- Oversee vehicle inspections
- Enforce safety protocols
- Investigate accidents/incidents and recommend corrective actions
- Asset Management
- Maintain updated inventory of vehicles and equipment
- Oversee licensing, insurance renewals, and roadworthiness compliance
- Succession and Talent Development
- Identify potential leaders within the Fleet Unit
- Recommend training and mentorship opportunities
Africa University is committed to:
- Diversity
- Ubuntu
- Professionalism
- Integrity
- Excellence
Job Summary
More Information
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Job Application Details
APPLICATION DETAILS
How to Apply Submit the following documents as a single PDF file: Application letter (indicating the position: Fleet Coordinator) Certified copies of certificates and transcripts National ID, or Passport & Birth Certificate Detailed CV including: Full personal particulars Names and addresses of three referees Email to: [email protected] Subject line must clearly state: Fleet Coordinator Deadline: By 14:00 hours on Friday, 30 May 2025 Address your application letter to: The Assistant Registrar, Human Resource and Administration Note Only shortlisted candidates will be contacted Qualified candidates of all backgrounds are encouraged to apply
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