Financial Administrator (Maternity Cover – 4 months)- Welthungerhilfe (WHH)

Position summary

Job description

Duties and Responsibilities:

• Confirms booked vouchers in Funds Pro;
• Generates WHH monthly reports;
• Files monthly reports and check lists on PROMIS on or before the last day of the month following the end of the period;
• Checks partner vouchers and generate a report to share with the partner before booking the partner reported expenditure in Funds Pro;
• Prepares partnership addendums and cost and financing plans for approved amended partner budgets for review by the Financial and Systems Compliance Coordinator;
• Ensures that statutory returns are remitted in the month the deductions are made and shared with the Country Office every month;
• VAT refund returns to ZIMRA processing; Reviews and signs off payments; Coordinates with Head of Project and Logistics department on upcoming payments and ensures that no delays are made in settling supplier invoices;
• Ensures that the payment voucher for Direct payment request has all the supporting documents before forwarding the documents to the Head of Finance for his review and approval;
• Supervises Administrative Assistant(s);
• Financial Administrator Manages the cash flow of the project and ensures that there are enough funds to cover project obligations at any given time;
• Assists the Head of Project on Administering the budget in accordance with Donor regulations as well as WHH internal regulations;
• Keeps track of the donor reporting deadlines for the project(s) under his/her care; Serves as the focal person for project(s) audit;
• Prepares cost allocation invoices monthly and shares the invoices with the respective projects for reimbursement;
• Ensures that mileage invoices are settled monthly;
• Ensures that invoices for cost allocations (personnel and running costs) are settled monthly;
• Any other duties that may be assigned.

Qualifications, skills and experience required

• University Degree in Accounting or equivalent;
• Must be studying towards ACCA, CIS or CIMA;
• At least two years of relevant professional experience;
• Good analytical, organisational and communication skills;
• Initiative, passion and commitment to Welthungerhilfe professional values