Finance Associate 221 views

JOB DESCRIPTION

Host entity: UNDP
Location, Country: Harare, Zimbabwe (ZWE)
Language skills: English
Expected Starting Date: Immediate
Duration: 12 months with possiblity of extension

Eligibility criteria

• Minimum age: 22 years old.
• Applicants must be nationals of or legal residents in the country of assignment.

Description of task

Within the delegated authority and under the supervision of Finance Analyst or his/her designated mandated representative(s), the UNV Finance Associate will execute the below summary of Key Functions:

• Implementation of operational and financial management strategies
• Ensures effective financial resources management and oversight.
• Accounting and administrative support
• Asset oversight and management
• Knowledge building and knowledge sharing

1.Ensures implementation of operational strategies focusing on achievement of the following results:

• Full compliance of financial processes and financial records with UNDP rules, regulations, policies and strategies.

2. Ensures effective financial resources management and oversight, focusing achievements on the
following results:

• Regularly monitor programme delivery through ATLAS, run relevant reports, and prepare financial spreadsheets, monthly/quarterly expenditure reports/statements.
  Visit grantees/IPs offices to conduct financial monitoring, prepare report and record project expenditure in ATLAS.
• Analysis of unadjusted advances with the grantees and follow up for speedy liquidation.
• Monthly collection, summarization and submission of grantees VAT related statement and documents to the Country office for VAT reimbursement from ZIMRA.
• Support development and tracking of VfM indicators.

3. Ensures the provision of accounting, procurement, and administrative support to ZRBF focusing on achievement of the following results:

• Payments and financial reports are processed with proper documentation by ensuring all supporting documents are attached.
• Goods and services properly receipted, and accruals established.
• Maintenance of the internal expenditures control system by ensuring vouchers are processed, matched, completed, transactions are correctly recorded and posted in Atlas; travel claims, MPOs and other entitlements are duly processed.
• Timely corrective action taken on unposted vouchers with budget check errors, match exceptions, unapproved vouchers etc.
• Information on the status of financial resources presented as required.
• Accounts Receivables maintained for ZRBF projects and deposits recorded in Atlas.
• Management of cash receipts and petty cash.
• Proper filing system for finance records and documents.
• Assist the Finance Specialist in the preparation of quarterly financial reports for the ZRBF PMU.
• Supports ZRBF Finance unit in ensuring smooth processes related to procurement and financial administration focusing on achievement of the following results:
• ZRBF Procurement Plan updated and tracked by liaising with programme staff on activities lagging.
• Timely review of procurement requests by ensuring compliance with UNDP rules and regulations and SOPs before submitting to UNDP CO procurement unit.
•  Advice to project staff on UNDP administrative and budgetary reporting requirements.

4. Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

• Participation in the trainings for the operations/ projects staff on Finance.
• Contributions to knowledge networks and communities of practice.
• ZRBF Staff are trained on (ATLAS) Financial management.
• ZRBF Grant recipients are trained on financial compliance and reporting to UNDP. Synthesis of lessons learned and best practices in the financial aspects of adaptive programming.
• Sound contributions to knowledge networks and communities of practice
• Any other related tasks as may be required or assigned by the supervisor.

Qualifications/Requirements

Required degree level

• Bachelor degree or equivalent

Educational additional comments

• ​Specialized certification in Accounting and Finance.
• University Degree in Finance, Business or Public Administration desirable, but it is not a requirement.
• Part-qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.

Required experience: 24 Months

Experience remark

• 2 years of relevant finance experience at the national or international level is required.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and database packages, experience in handling of web-based management systems.
• Experience with ERP financials, preferably PeopleSoft (ATLAS), desirable.
• Experience with capacity assessments and strengthening desirable.

Language skills

• English(Mandatory), Level – Fluent

Area of expertise

• Finance, accounting and audit, Administration and administrative assistance

Area of expertise details

• Excellent oral and written skills;
• Excellent drafting, formulation, reporting skills;
• Accuracy and professionalism in document production and editing.
• Excellent interpersonal skills;
• Culturally and socially sensitive;
• Ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels;
• Familiarity with tools and approaches of communications for development;
• Ability to work and adapt professionally and effectively in a challenging environment;
• Ability to work effectively in a multicultural team of international and national personnel;
• Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet;
• Familiarity with database management; and office technology equipment;
• Self-motivated, ability to work with minimum supervision;
• Ability to work with tight deadlines;

Competencies values

Accountability, Adaptability and Flexibility, Commitment to Continuous Learning, Communication, Integrity, Professionalism, Working in Teams