FINANCE ASSISTANT -Zimbabwe Red Cross Society 8 views

Vacancy 

Finance Assistant

To manage and monitor program funds as per the donor requirement and ZRCS policies.

DUTIES

1. Planning and budgeting

Participate in project planning, partnership development, monitoring, and evaluation activities.
Develops activity-based budgets for programmes by costing planned activities.
Manage quarterly and monthly financial planning and budget advance cycles.
Conduct continuous, quarterly, and mandatory reviews in accordance with the program rules, policies, and regulations.
Validate project report balances monthly.

2. Project implementation

Monitors and process with calling of funds for the project
Managing and tracking of budgets to ensure there is no overspend
low burn rate, verifies budget availability for any commitment.
Carries out budget variance analysis for the program, this entails
checking and analysing expenditure related documents and final
acquittal of programme funds.
Reviews fund request and programme work advances to ensure they
are within the required timelines.
Monitor payments and financial reports and cash flow projections
with supporting working papers and schedules.
Review vouchers and invoices and monitor payment requests and
disbursements on project activities assigned.

3. Reporting

Coordinates account coding with project coordinators to
ensure financial information allow proper
internal monitoring and be linked to project work
plan as well as financial reporting as per
donor requirements.
Serve as the main point of contact for project financial related
maters that include reviewing and
uploading reports, conducting budget reviews, reviewing program
invoices for accuracy before submitting for payment.
Coordinates with programme staff as appropriate to ensure that
financial information are complete
and accurate, provide regular financial analyses to project
coordinators.
Prepares and submits financial reports to the donor and to
the project coordinator in a timely manner.
Monitors individual project cost recovery, provides monthly
reports on cost recovery, and
advises on areas that need addressing.
Responsible for establishing and maintaining a project
specific Fixed Assets register.
Maintains accounts payables and receivables to ensure
complete and accurate records of funds.

4. Auditing

Works with project coordinator to ensure proper closure of projects,
final reports submitted, and donor requirements are followed.
Participates to field visits to review the financial management of
the project and train field staff as required.
Responds to issues raised by both the internal and external
auditors in relation to the program

REQUIREMENTS

A Bachelor’s degree in Accounting or equivalent ;
At least 3 years of experience working in the NGO sector.
Knowledge of Navision Accounting and ERP systems will be an added advantage.