Finance and Administration Manager – Zimbabwe 1750 views

Job Title: Finance and Administration Manager – ZimbabweLocation: Harare, ZimbabweDepartment: FinanceClosing Date: 7 December 2018

Trócaire works in partnership with local and church organisations, supporting communities in over 20 developing countries across Africa, Asia, Latin America and the Middle East to bring about lasting change. Trócaire envisages a just and peaceful world where; people’s dignity is ensured and rights are respected; basic needs are met and resources are shared equitably; people have control over their own lives; those in power act for the common good.

Job Title Finance and Administration Manager Job Grade & Salary scale Zimbabwe Salary Scale Grade 6Reporting to: Country Director, Zimbabwe

Duties & Responsibilities Country Strategic Management• Play an active role on the Country Management Team (CMT) which is responsible for ensuring the Zimbabwe programme delivers on its country strategy• Full participation in the development and review of the Country Strategic Plan, the country programme narrative and the country operational plan • Be part of the Zimbabwe country team in delivering on key organisational deliverables such as securing institutional funding, ensuring Salesforce is used for partner, project and grant management, rolling out Safeguarding commitments etc. • Leading on the use of Salesforce as a grant management system for partner, project and donors from a finance perspective within the Trócaire Zimbabwe office. • Be part of the development and implementation of the Zimbabwe Institutional Funding strategy by working closely with CMT, Regional Institutional Funding Advisor and Programme staff.• Deliver tailored finance trainings to Trócaire staff and partner organisations as and when required

Financial Controls and Reporting• Work closely with the International Account in head office and the wider Finance team to ensure financial management controls and systems in Zimbabwe comply with Trócaire organisational policies and procedures and with widely accepted accounting standards (e.g. segregation of duties, asset lists, adequate financial controls, reporting, etc.). • Ensure timely and accurate preparation of monthly management accounts for budget-holders and country management to ensure that management can monitor budget utilisation and take appropriate action on any significant variances.• Ensure timely & accurate preparation of financial reports for Trócaire Head Quarters.• Customise the Trócaire finance & budgeting manual in view of meeting all local statutory requirements and other requirements that relate to the local operating environment.• Closely monitor all country activities and keep the country director and international accountant advised of all situations which have the potential for a negative impact on internal controls or financial management.• Finalise year end accounts for the external auditors and provide any ad-hoc financial reports as required. • Play a lead role in managing donor and internal control audits as required and the response and implementation of any recommendations.• Maintain an effective & efficient system of internal controls which comply with Trócaire’s financial guidelines.• Ensure adequate controls over cash & bank management are constantly monitored & updated to minimise the risk of fraud or misappropriation.• Assist with investigations into alleged fraud or irregularities.• Ensure that all financial records & accounts are compiled timely, accurately and in line with international accounting standards & donor regulations.• Ensure that the country financial operations comply with legal & statutory requirements e.g. audit & financial reporting to all relevant national authorities.• Ensure efficient and effective treasury and foreign currency management practices are in place.• Follow up on the fund/Institutional funds reconciliation process on an ongoing basis until consumption of all related funds. Ensure that an internal final report is prepared with an overview of expenditure.• Work with other financial staff to make sure that Trócaire realise the highest possible return from any financial transaction. This includes assessing interest rates on company bank accounts, and planning the issue of payments so that the maximum amount of interest is generated from those accounts. • Assist the country director in the management of the risk process, including acting as control owner over relevant corporate governance and financial management risks and ensuring that appropriate controls and mitigations are both in place and regularly reviewed.• Review donor reports ensuring financial information is in line with donor requirements.

Budgeting and Financial Management• Lead in the preparation and finalisation of country budgets (administration and programme) and manage the process of quarterly budget reviews, revisions and multi annual plans.• Review with the management team monthly reports as available on Agresso Business World and ensure follow up of any issues or variances arising.• Review all budget proposals prior to submission to an institutional donor providing the country programme manager of an opinion on the ability of Trócaire to meet the financial contractual obligations.• Responsible for managing all aspects of the finance function in the Zimbabwe Country Office.• Attend and actively contribute to Regional and Global Finance meetings as required• Analyse, prepare and submit, to Trócaire HQ, country cash flow projections in line with various budgets.• Scrutinise and collate monthly administration budget financial reports and programme tracking reports and submit to Trócaire HQ through the monthly checklist.• Oversee all requests for financial transfers and track all financial transactions to the various budgets. • Scrutinise and collate annual programme financial reports prepared by finance and programme staff for submission to Trócaire HQ.• Provide management staff with various financial reports (including budget v expenditure, monthly tracking, etc.).• Liaise regularly and engage extensively with HQ finance department.

Qualifications, Experience, Attributes and Other Requirements specific to the role

• Relevant University degree in accounting, business administration, finance as a minimum in addition to professional accountancy qualifications e.g. CPA , ACCA or CIMA• Minimum five years profession experience in a finance role (including 3 years in managerial role). This should include at least one year’s experience in an overseas position in the NGO sector.• Experience of managing the finances for large budgets including the reviewing and preparation of financial reports.• Experience of working in a supervisory role or in a technical /advisory capacity.• Analytical and policy implementation skills• Sound knowledge of administration and HR systems• An in-depth knowledge of financial systems and controls.• Ability to facilitate training and stimulate learning.• Strong computer literacy skills in word, excel, internet/email and accountancy packages• Ability to work on one’s own initiative and operate as part of a team• Be flexible to changing requirements that the role may require.• Excellent interpersonal and communication skills.• High level of reliability, confidentially and honesty • Ability to work in a multi-cultural environment• A commitment to social justice and the ethos of Trócaire.

Submission of applicationsInterested and qualified applicants should mail their application letter together with CV to: [email protected] with the subject line “Finance and Administration Manager”.

Only shortlisted candidates will be contacted.