Finance and Administration Assistant x4 – World Vision 1745 views

Finance and Administration Assistant x4

Report To: Grant Accountant
Location: Buhera, Chimanimani, Chipinge, Harare
Purpose of the Position:
To provide wide range of administrative support services, develop and maintain efficient office systems and procedures.

Major Accountabilities/Responsibilities:

•  Responsible for procurement/requisition of stationery and other office material.
• Maintain the departmental files, ensuring the confidentiality and security of documents.
• Provide typing, photocopying, filling and other secretarial support needs for the department.
• Prepare departmental budgets and Labor Distribution Reports and Attendance Registers on a monthly basis.
• Maintain and accounting for petty cash.
• Stationery inventory control for the department.
• Prepare payment requests for the department’s expenses for submission to
  the Finance Officer and making follow up on payment requests and ensure that cheques are delivered to suppliers.
• Organise for department’s meetings and taking minutes for staff meetings.
• Asset administration.
• Assist in the logistics needs of all staff pertaining to all travel.

Qualifications and Skills:

• Diploma in Accounting or Equivalent.
• Knowledge in SUN Systems.
• 2 years relevant experience.
• Good typing skills and speed.
• Knowledge and experience in computers especially Microsoft word, Excel, Spreadsheet software, Lotus Notes.
• Knowledge of database management.
• Ability to handle confidential matters and a high degree of professional integrity.
• Ability to achieve pre-defined results and outcomes using ethical, best practice methods.
• Ability to complete tasks in a timely, cost effective way.