Finance And Administration Assistant : Caritas Zimbabwe

Job Summary

We are looking for a dynamic financial admin assistant to join our Organisation. In this role, you’ll work with the finance and Admin Manager to record all the financial transactions of our org, as well as process invoices, purchase orders, and payroll. You’ll also be in charge of ensuring the office is organized .To ensure success as a financial admin assistant, you should have business acumen and the ability to complete various complex financial tasks accurately and efficiently. Ultimately, a top-notch financial admin assistant should be a highly organized and process-driven individual with the ability to handle confidential information.

Duties And Responsibilities

The Finance Officer reports to the Finance and Administration Manager and give technical support and strategic direction in the following areas

• Ensure that all payments, purchases and service requests are properly initiated, documented, approved and authorized by management before payment is made.
  • Responsible for entering financial information and maintaining all financial records for projects and for the organization.
  • Monitor the daily expenditures to ensure that program funds are utilized appropriately by program officers and any potential deviations be discussed with the responsible budget holders.
  • Ensuring that the project bank account is reconciled monthly and submitted to the Finance Manager by the 2nd of every month.
  • Initiate all admin related expenditures for payments i.e., water, electricity, telephone or communications expenses as well as procurement of admin assets in accordance with Caritas logistics guidelines. Assist in stationery handling and reconciliations.
  • Ensure that all financial reporting is completed on time and submitted to management and donors on time.
  • Assist in providing orientation and training to the organization staff on cost-effective management when need arise.
  • Prepare and handle the project financial audit with assistance from the head of finance.
  • Provide financial inputs for proposal development, project management, Human Resource Management policies, logistics, travel and other areas of administration.
  • Assisting in overseeing the financial operations of the organization and ensure timely and accurate financial reports and practices including cash management, payroll, financial disbursements, ledgers etc when need arises.
  • Assist in managing financial controls, prepare and analyze budgets, develop financial reports, and make recommendations to the organization on budget expenditures.
  • Produce monthly Finance reports for review by the Finance Manager
  • Timeously submission of monthly signed time sheets.
  • Any other duties as assigned by management.

Note that we will be shortlisting as we receive applications. Only short-listed candidates will be contacted.
Caritas Zimbabwe is an equal opportunities employer. Recruitment and selection procedures reflect our commitment to safeguarding of vulnerable adults and children. All offers of employment will be subject to satisfactory references, and appropriate screening checks can include criminal records and terrorism finance checks. By submitting an application, the job applicant confirms his/her understanding of, and consent to, this recruitment procedure.

Qualifications And Experience

• A bachelor’s degree in finance, business administration, or a similar field.
• A minimum of 3 year’s experience working as a financial admin assistant.
• Working knowledge of accounting software, such as Paste and Bellina.
• Meticulous attention to detail and ability to perform tasks with accuracy and efficiency in mind.
• Excellent analytical skills and financial prowess.
• Good organizational and time-management skills.
• Strong team player with solid communication skills.
• High levels of integrity and ability to handle confidential information.