FACULTY ADMINISTRATOR (x3 positions) – Marondera University of Agricultural Sciences and Technology (MUAST) 111 views

FACULTY ADMINISTRATOR (3 Posts)

Duties and Responsibilities

• Overall running of the Faculty/ Institute.
• Day-to-day running of the Faculty/ Institute and staff establishment.
• Ensuring the smooth and adequate flow of information within the Faculty to facilitate business operations.
• Overseeing the distribution and storage of correspondence (letters, emails and packages).
• Attending to student queries.
• Preparing periodic reports and presentations on Faculty/ Institute business.
• Preparing and updating Standard Operating Procedures as well as policies for all Faculty/ Institute Operations and ensure adherence to policies and regulations.
• Planning and coordinating administrative procedures and systems and devise ways to streamline processes.
• Assessment of staff performance and provide coaching and guidance to ensure maximum efficiency.
• Handling students Admissions and Registration (main campus and students in the Associate Colleges).
• Maintaining the teaching timetable and ensuring smooth conduct of lectures.
• Oversee facilities services, maintenance activities and readiness of facilities.
• Servicing various Faculty Committees.
• Coordination and processing of Examinations at Faculty level.
• Recruitment and training of personnel and the allocating of office space.
• Supervising Non-Academic staff members.
• Any other duties as assigned by the Dean/ Director.

Qualifications and Experience

Applicants must have a Bachelor’s degree in Administration, Marketing, Business/ Finance or equivalent. A Master’s degree would be an added advantage. Relevant working experience in an administrative role in a university is desirable. Applicants should be able to think creatively and possess excellent verbal, written, communication and interpersonal skills, good time management and organizational skills, be results- driven, resilient, self-motivated, highly disciplined resourceful with good problemsolving and critical-thinking skills, and thrives in a fast-paced, results-oriented and ambiguous work environment. Be a strong team player and able to work collaboratively with various stakeholders to achieve desired outcomes.