Faculty Administrator (X 4 Posts) 356 views

University Of Zimbabwe invites applications from suitably qualified members to fill the following posts:

Duties And Responsibilities

The successful candidate will be responsible for:-

• Overall running of the Faculty

• Day-to-day running of the Faculty and staff establishment

• Ensuring the smooth and adequate flow of information within the Faculty to facilitate business operations

• Overseeing the distribution and store correspondence (letters, emails and packages)

• Attending to student queries

• Preparing reports and presentations on Faculty business (Annual, Quarterly, Teaching)

• Preparing and update Standard Operating Procedures as well as policies for all Faculty Operations and ensure adherence to policies and regulations

• Planning and Coordinating administrative procedures and systems and devise ways to streamline processes

• Assessment of staff performance and provide coaching and guidance to ensure maximum efficiency

• Handling students Admissions and Registration (main campus and students in the Associate Colleges)

• Maintaining the teaching timetable and ensuring smooth conduct of lectures (venues, contacting lecturers and students, teas and cleaning of venues etc)

• Oversee facilities services, maintenance activities and readiness of facilities

• Servicing a wide range of Faculty committees (Faculty Board meetings, Faculty Strategic Planning Committees, Faculty Board of Examiners

• Attending the Associate Board of Examiners

• Coordination of Examinations

• Processing Examinations results at Faculty level

• Recruitment and training of personnel and the allocating of office space

• Supervising Non-Academic staff members

• Any other duties as assigned by the Dean

Qualifications And Experience

The position requires an individual with: –

• A Bachelors degree in Administration, Marketing, Business/ Finance or equivalent

• A Masters degree would be an added advantage.

• Minimum of ten years relevant working experience in an administrative role

• Experience in an Institution of Higher Learning is as added advantage

• Applicants should be able to think creatively and possess excellent verbal, written, communication and interpersonal skills

• Good time management and organizational skills

• Be results-driven, resilient, self-motivated, highly disciplined resourceful with good problem-solving and critical-thinking skills, and thrives in a fast-paced, results-oriented and ambiguous work environment

• Be a strong team player, able to work collaboratively with various stakeholders to achieve desired outcomes