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The Facilities Administrator is responsible for coordinating the day-to-day administration of facilities management services to ensure that building operations, maintenance, contractor performance, statutory compliance, and tenant services are delivered efficiently. The role provides administrative support to the Facilities Manager while ensuring a safe, compliant, and well-maintained working environment.
Job Summary
- Type: full-time
- Location: Harare
- Category: Administration
- Closing Date: 2026-07-30
Key Responsibilities
- -Verify and validate contractor invoices to ensure services rendered are accurate and supported by the relevant documentation prior to payment processing.
- -Coordinate planned and reactive maintenance activities across the property portfolio.
- -Log, monitor and close maintenance requests through the Facilities Management System.
- -Maintain accurate maintenance records, asset registers, service reports and statutory compliance documentation.
- -Assist in planning and scheduling preventative maintenance programmes.
- -Assist facilities manager to monitor contractor performance against Service
- -Verify job cards, quotations, invoices and completed work before processing.
- -Coordinate maintenance of HVAC, electrical, plumbing, lifts, generators, fire systems, water systems and other building services.
- -Support statutory inspections, audits and compliance programmes.
- -Maintain health, safety and environmental records.
- -Ensure contractors comply with Occupational Health and Safety requirements.
- -Coordinate timely resolution of service requests.
- -Build and maintain positive relationships with stakeholders.
- -Communicate planned maintenance activities and service disruptions to property managers.
- -Prepare monthly facilities, contractor and compliance reports.
- -Track maintenance expenditure and assist with budget administration.
- -Maintain inventory records for facilities assets and consumables.
- -Provide administrative support to the Facilities Manager and assist with procurement activities.
Requirements
- Qualifications:
- -Real Estate or Business related.
- -1-2 years in the real estate business
- Key Competencies
- -Facilities Management Administration
- -Contractor Coordination
- -Maintenance Planning
- -Health & Safety Compliance
- -Asset & Inventory Management
- -Customer Service
- -Report Writing
- -Budget Administration
- -Microsoft Office /Facilities Management System(FM5 000)
- -Communication and Stakeholder Management Skills Competencies
- -Directs Work
- -Drives Results
- -Ensures Accountability
- -Manages Complexity
- -Optimizes Work Processes
- -Plans and Aligns
- -Tech Savvy
Salary
this position offer…
How to Apply
To apply, please visit: ihararejobs.com
Frequently Asked Questions
What qualifications and experience are typically required for a Facilities Administration role in Zimbabwe?
Most employers in Zimbabwe look for a diploma or degree in Business Administration, Office Management, or a related field. Practical experience in office management, logistics, or facility support is highly valued, often requiring 2-3 years in a similar administrative capacity.
What are the common day-to-day responsibilities of a Facilities Administrator in Zimbabwe?
Daily tasks often include coordinating maintenance and repairs, managing office supplies and equipment inventory, and overseeing vendor relationships for services like cleaning and security. You'll also be responsible for ensuring a safe and functional work environment for all staff.
What is the typical work culture and what are the key expectations for this role in Zimbabwean companies?
Zimbabwean workplaces often value respect, punctuality, and a strong sense of teamwork, with administrators expected to be proactive and resourceful. Adaptability to limited resources and problem-solving skills are highly prized, alongside a professional demeanor in all interactions.
What are the realistic career progression opportunities for a Facilities Administrator in Zimbabwe?
Successful Facilities Administrators can progress into roles like Senior Facilities Officer, Office Manager, or even Facilities Manager, especially in larger organizations. Gaining additional qualifications in project management or property management can significantly enhance your growth prospects.
What kind of typical benefits, such as leave or medical aid, can I expect as a Facilities Administrator in Zimbabwe?
Standard benefits usually include annual leave, sick leave, and potentially a medical aid package, though the specifics vary widely by employer. Some organizations may also offer pension contributions or performance-based incentives.
How should I apply for Facilities Administration roles in Zimbabwe and what do employers generally look for in applicants?
Employers typically expect a well-structured CV and a concise cover letter outlining your relevant experience and skills. They prioritize candidates who demonstrate strong organizational abilities, attention to detail, and proven problem-solving capabilities, often looking for someone who can efficiently manage operational logistics.